Position Title: Administrator
Location: Johannesburg, Gauteng
Role Purpose
The Administrator plays a key role in supporting AGGPSA’s operations by ensuring efficient coordination of administrative functions, maintaining compliance, and managing documentation. This role focuses on data integrity, streamlined workflow execution, and providing support for employee-related processes. The ideal candidate is detail-oriented, highly organized, and proactive in enhancing operational efficiency.
Key Objectives
Administrative Support & Coordination
- Maintain and update organizational records, including contracts, policies, and compliance-related documents.
- Support onboarding and offboarding processes through document coordination, system updates, and access control.
- Serve as the first point of contact for administrative queries, ensuring prompt and effective resolution.
- Provide logistical and administrative support for internal meetings, training sessions, and events.
- Collaborate with internal stakeholders to facilitate smooth execution of operational processes.
Data & Systems Management
- Accurately maintain records within internal systems while ensuring data confidentiality and compliance with data protection regulations.
- Prepare and monitor reports related to workforce metrics, operational trends, and compliance status to support informed decision-making.
- Keep employee records updated and manage document archiving.
- Assist with the organization and security of digital filing systems to ensure quick retrieval and compliance with protocols.
Process Optimisation & Compliance
- Contribute to the development and refinement of workflows to improve operational performance.
- Assist in monitoring and enforcing compliance with internal policies, procedures, and governance standards.
- Support adherence to regulatory requirements and industry best practices for record management.
- Identify inefficiencies in administrative processes and recommend solutions for continuous improvement.
Experience & Qualifications
Education:
- Diploma or Degree in Business Administration, Human Resources, Operations, or a related discipline.
Experience:
- Minimum of 2 years’ experience in an administrative, operational, or coordination role.
- Experience with documentation control, compliance monitoring, and HR-related administration.
- Familiarity with HR information systems, database management, or reporting tools is advantageous.
Key Competencies
- Excellent organizational and time management skills with the ability to handle multiple tasks simultaneously.
- Strong attention to detail, especially in managing data, tracking compliance, and generating reports.
- Effective communication skills—both verbal and written—for interaction across all organizational levels.
- A proactive and solutions-driven mindset, with a focus on accuracy and process enhancement.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and administrative software.
- Ability to manage sensitive information with professionalism and discretion.
