Position Details
- Closing Date: 13 June 2025
- Reference Number: ETH250520-1
- Job Number: 51000340-1
- Position Title: Principal Clerk (Registry)
- Employment Type: Permanent
- Job Grade: T07
- Division: Not applicable
- Department: City Hall Support
- Branch: Records
- Vacancy Group: Governance and International Relations Cluster
- Reporting Line: Senior Administration Officer
- Location: eThekwini, KwaZulu-Natal, South Africa
Purpose of the Role
To manage an effective central registry system that supports the workflow of correspondence, council agendas, and minutes, including the storage and retrieval of records for the City. This must comply with the National Archives and Records Service Act of 1996, the eThekwini Records Management Policy, and the Records and Registry Procedures Manual.
Key Responsibilities
- Maintain council committee agendas, reports, and minutes.
- Perform centralized registry functions.
- Operate the franking machine for outgoing mail, ensuring secure use via PIN protection in line with budget control.
- Handle general administrative duties.
- Coordinate registry staff meetings, including preparing agendas and recording minutes.
- Prepare council correspondence for scanning, profiling, and indexing on SharePoint.
- Archive correspondence electronically using OpenText (ERMS) upon return for filing.
- Provide support to the Supervisor and Manager with tasks related to registry operations as needed.
Competencies
- Strong written communication skills
- High attention to detail
- Awareness of organizational operations
- Effective information management
- Ability to build and maintain interpersonal relationships
- Service delivery focus
- Customer and client orientation
- Adaptability to change
Minimum Requirements
- Grade 12 (NQF Level 4) or equivalent
- At least 2 years of relevant experience
- Computer literacy
Preferred Requirements
- Grade 12 plus a certificate in Records Management
- At least 3 years of relevant experience
- Computer literacy
Remuneration and Benefits
- Annual Salary: R221,348.60 – R287,333.14
- 13th Cheque: Yes
- Housing Subsidy: Yes
- Medical Aid: Yes
- Pension Fund: Yes
- Leave Benefits: Yes
Contact Information
- General Enquiries: (031) 322 7702
- System Support: (031) 322 6050
- Contact Unit: Human Capital Unit
Additional Notes
- Employment equity principles will apply, with preference given to applicants from underrepresented groups based on race, gender, and disability.
- Applications from persons with disabilities are strongly encouraged.
- Employees may be required to work at any municipal site within the jurisdiction.
- Canvassing by councillors or officials will disqualify candidates.
- Occupational assessments may form part of the selection process.
- A pre-employment medical examination will be required.
- If you have not received feedback within three months of the closing date, consider your application unsuccessful.
