Position: Executive Administrative Assistant – Finance Department
Location: Johannesburg, Gauteng
Employment Type: Full-Time
A Career With Global Impact
At our company, it’s more than just a job—it’s an opportunity to be part of something bigger. As one of the world’s most international logistics providers, with a presence in more countries than any other, we’ve been pioneers in cross-border shipping for over 45 years. Our mission is to connect people globally, because the more we connect, the better life becomes for everyone.
Now, we’re looking for passionate individuals to join our team and help us continue delivering exceptional service across the globe.
Role Overview
You will provide high-level administrative and secretarial support to Senior Management Team (SMT) members, ensuring efficient, effective, and timely support to the Finance Department. You’ll play a crucial role in keeping the department organized and contributing to smooth operations through strategic support and proactive coordination.
Key Responsibilities
- Manage complex calendars and schedules, including internal/external meetings, events, and conference calls
- Handle incoming and outgoing correspondence, including mail, calls, and emails, ensuring prompt and professional responses
- Monitor and manage SMT task items to meet deadlines
- Draft and type correspondence and maintain confidentiality of sensitive communication
- Create and edit reports, presentations, and other documents
- Perform general administrative tasks such as record-keeping, expense reporting, time tracking, photocopying, and filing
- Track and follow up on pending tasks from various departments
- Support the SMT in departmental coordination to meet objectives and deliver quality service
- Maintain confidential departmental records and reports
- Assist with ad-hoc and urgent tasks from internal stakeholders
- Log, track, and file BCA (Business Case Approvals), manage CAPEX utilization spreadsheets, and prepare quarterly CAPEX schedules
- Compile financial and customer accounting reports as required (daily, weekly, monthly)
- Coordinate local travel arrangements and assist with travel account authorizations
- Perform additional duties as requested by SMT members
Minimum Requirements
Education & Experience
- National Diploma, Degree, or relevant Executive Secretarial/Administrative Qualification
- Minimum 5 years’ experience in a senior secretarial or administrative support role
- Proficiency in English (intermediate level or higher preferred)
- Strong computer literacy, especially in Microsoft Office suite
- Previous experience handling basic accounting or finance-related tasks is advantageous
Skills & Attributes
- Strong customer service orientation
- Excellent interpersonal and communication skills
- High attention to detail and ability to handle confidential information discreetly
- Team-oriented and self-motivated, with a proactive approach
- Willingness to work flexible or extended hours as required
