Job Title: Personal Assistant to Interior Designer
Location: Sandton
Job Overview:
We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to support a dynamic Interior Designer based in Sandton. The ideal candidate should demonstrate strong communication skills, be proficient in Microsoft Excel, and have a genuine interest in interior design.
Key Responsibilities:
Administrative Support
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Handle phone calls, emails, and general correspondence on behalf of the designer.
Project Coordination
- Assist with the planning and implementation of interior design projects.
- Liaise with clients, suppliers, and contractors to ensure timely delivery and smooth project execution.
Client Relations
- Act as the first point of contact for clients, providing professional and courteous support.
- Address client inquiries and concerns promptly and efficiently.
Office Management
- Oversee daily office operations, including ordering supplies, managing inventory, and keeping the workspace organized.
Research & Procurement
- Research current design trends, materials, and vendor options.
- Source and purchase materials required for design projects.
Event Coordination
- Support the planning and execution of events such as client meetings, presentations, and industry networking functions.
Documentation & Record-Keeping
- Prepare and maintain accurate project documentation, including contracts, invoices, and design plans.
Qualifications:
Education:
- Matric (high school diploma) required.
- A qualification in business administration or a related field is an advantage.
Experience:
- Minimum of 5 years’ experience in a Personal Assistant or similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Basic accounting or bookkeeping experience is beneficial.
Key Skills:
- Excellent organizational and time management abilities
- Strong written and verbal communication skills
- Ability to multitask and manage priorities effectively
- Attention to detail and strong problem-solving capabilities
Personal Attributes:
- Professionalism: Demonstrates discretion and maintains confidentiality.
- Adaptability: Comfortable working in a fast-paced, dynamic environment.
- Team-Oriented: Works collaboratively and supports team goals.
This role offers a unique opportunity to work closely with a creative professional and be part of inspiring interior design projects.
