Position: Architectural Office Assistant
Location: Pretoria
Introduction:
Our client, a well-regarded firm in the architectural sector, is seeking a highly organized and proactive Architectural Office Assistant to support their dynamic team in Pretoria.
Key Responsibilities:
- Provide comprehensive administrative support to the design team and office management.
- Organize and maintain project documentation, schedules, and filing systems.
- Assist in the creation of project proposals, reports, and presentation materials.
- Coordinate internal meetings, client appointments, and communications.
- Manage office supplies, equipment, and ensure a well-maintained workspace.
- Support basic design functions including drafting and model creation, if required.
- Handle incoming calls, emails, and correspondence with clients, consultants, and contractors.
- Draft, organize, and maintain contract documentation for various projects.
- Compile and coordinate meeting minutes and project inspection reports.
- Liaise with local councils and manage subcontract runner coordination and associated office needs.
Administrative & Operational Duties:
- Oversee day-to-day office operations and ensure smooth running of administrative tasks.
- Serve as executive assistant by managing calendars, appointments, and emails for leadership.
- Assist with recruitment, onboarding, and HR-related administrative tasks.
- Coordinate and plan internal staff events, functions, and client-facing meetings.
- Act as the first point of contact at the front desk – answering calls and welcoming visitors.
- Collaborate with suppliers and service providers to support seamless task execution.
Required Skills & Experience:
- Strong multitasking and organizational abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Working knowledge of architectural software such as AutoCAD, Revit, or SketchUp is advantageous.
- Excellent verbal and written communication skills.
- A proactive, professional, and team-oriented mindset.
- High attention to detail and ability to manage priorities effectively.
- Prior experience in an administrative or architectural office role is preferred.
- Familiarity with council submissions is a strong advantage.
Preferred Qualifications:
- Educational background in architecture, design, or a related field.
- Previous experience in office administration, executive assistance, or office management.
Remuneration:
R17 000 per month
