Introduction
LV Nutrition, a fast-growing company in the health supplements industry, is looking for a highly organized, proactive, and dynamic Office Administrator & Sales Support Coordinator to join our team. This dual-role position supports both office operations and the sales team, requiring someone with excellent multitasking abilities and strong communication skills.
Job Overview
This role is ideal for a versatile individual who thrives in a fast-paced environment. You’ll be responsible for overseeing daily office functions, supporting sales operations, coordinating logistics, and managing executive scheduling. A strong ability to stay organized, manage time effectively, and communicate professionally is essential.
Key Responsibilities
Office Administration
- Manage daily office operations to ensure a productive and efficient workplace.
- Maintain office supplies and oversee office equipment and facility needs.
- Handle all incoming and outgoing correspondence (calls, emails, mail).
- Organize and maintain filing systems and company records.
Route Planning
- Plan and coordinate optimal delivery/sales routes for the sales team.
- Monitor route progress and adapt schedules to meet customer or business needs.
- Maximize efficiency in route management using available tools or software.
Executive Support
- Manage the Director’s calendar, including appointments, meetings, and travel arrangements.
- Coordinate meetings and prepare relevant documentation or reminders.
- Act as the primary liaison for scheduling and time management.
Sales Support
- Schedule and confirm client appointments for the sales team.
- Maintain and update the sales team’s calendar and booking systems.
- Follow up on sales inquiries and convert them into appointments.
- Assist in preparing sales presentations, materials, and performance reports.
- Provide general administrative support across the sales department.
Requirements & Qualifications
- Prior experience in office administration and/or sales support.
- Strong organizational and multitasking capabilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Ability to work independently and within a collaborative team environment.
- High attention to detail and accuracy.
- Experience with route planning tools or logistics software (advantageous).
- Familiarity with CRM systems (advantageous).
- Valid driver’s license (advantageous).
Personal Attributes
- Proactive and self-driven.
- Able to juggle multiple responsibilities effectively.
- Strong problem-solving and decision-making skills.
- Professional, presentable, and confident.
- Able to perform well under pressure.
Remuneration
- R12,000 basic salary + Commission
