Location:
Pretoria, Gauteng
Job Overview:
The role involves handling the full accounts payable function, ensuring timely and accurate processing of invoices, reconciliation, and vendor communication.
Key Responsibilities:
- Review and verify invoices for accuracy, appropriate documentation, and proper authorization.
- Match invoices with purchase orders or relevant supporting documents.
- Accurately and promptly capture invoices in the accounting system.
- Communicate with suppliers regarding outstanding items and payment timelines.
- Monitor accounts to ensure timely payments and maintain data accuracy.
- Reconcile transactions by verifying entries and aligning system reports with account balances.
- Reconcile vendor statements and resolve any discrepancies.
- Maintain an accurate and complete accounts payable ledger.
- Promptly address and resolve invoice discrepancies with vendors.
- Maintain confidentiality of company information.
- Execute month-end closing tasks and prepare age analysis reports.
- Ensure all invoices comply with VAT requirements.
- Match and clear open items in a timely manner.
- Accurately match Goods Received Notes (GRNs) during processing and resolve any issues with the Inventory department.
- Send remittance advice to suppliers indicating payment allocations.
- Organize and file invoices, payment confirmations, and supporting documents for audit and reference purposes.
- Assist with internal and external audits by providing relevant documentation and explanations.
- Resolve unreconciled entries in accounts promptly.
- Consistently meet processing and reporting deadlines.
- Perform general administrative tasks as assigned by management.
Requirements:
- Grade 12 with a relevant certification or diploma in Accounting or Creditors Management.
- 3–5 years of experience in a similar role.
- Strong background in Creditors/Accounts Payable.
- Proficiency in Pastel Partner V14 and MS Office.
- Fluent in English and Afrikaans (spoken, read, and written).
