Introduction
We are looking for a detail-oriented and proactive Administrator to support our procurement and vendor management functions. The successful candidate will play a key role in managing purchase order processes, facilitating vendor interactions, and ensuring efficient administrative support across the department.
Key Responsibilities
- Generate, process, and monitor purchase orders in accordance with internal procurement policies
- Oversee the full purchase order lifecycle to ensure accurate execution and timely closure
- Engage with vendors for onboarding, documentation, compliance verification, and service-related queries
- Maintain up-to-date vendor records and ensure alignment with contractual terms
- Assist in tracking vendor performance and resolving related issues
- Act as the primary administrative contact for both internal stakeholders and external vendors
- Coordinate meetings, follow-ups, and assist in vendor performance evaluations
- Handle goods/services receipting against purchase orders
- Ensure prompt invoice processing in compliance with financial and procurement guidelines
- Maintain organized digital and physical procurement records and filing systems
- Support reporting activities and audit readiness through accurate documentation
- Provide general administrative assistance to the broader team as needed
Qualifications and Experience
- National Diploma or Bachelor’s Degree in Administration, Supply Chain Management, Procurement, or Finance
- 2 to 3 years of relevant experience in administration, procurement support, or vendor coordination
- Working knowledge of procurement systems and ERP platforms (e.g., SAP, Oracle)
- Strong organizational and time management capabilities
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
