POSITION ADVERT
Department: Pre-University Academy (UP-PUA)
Position Title: Administrative Officer
Peromnes Level: 10
Location: University of Pretoria, Gauteng
Closing Date: 16 May 2025
Introduction:
In line with its vision for excellence and commitment to diversity, the University of Pretoria invites qualified candidates to apply for the position of Administrative Officer within the Pre-University Academy (UP-PUA). As one of South Africa’s leading research institutions, the University of Pretoria prides itself on contributing significantly to international advancements in science and technology.
Position Overview:
The Administrative Officer will provide comprehensive administrative and secretarial support to both the UP-PUA and the Career Hub. This includes overseeing administrative operations, managing learner data, handling financial processes, facilitating communication, and coordinating events. The incumbent will also act as Secretariat for both units, ensuring accurate documentation and follow-up on all meetings and action items.
Key Responsibilities:
- Office and Administrative Management: Efficient coordination of all UP-PUA office activities.
- Secretariat Functions: Serve as secretarial support for UP-PUA and the Career Hub, including minute-taking and administrative follow-up.
- Financial and General Administration: Support financial processing and manage general office administrative functions.
- Learner Data Management: Maintain accurate records and ensure data integrity.
- Communication and Liaison: Facilitate effective communication with stakeholders.
- Events and Marketing Coordination: Assist in planning and executing events, workshops, and marketing initiatives.
Minimum Requirements:
Applicants must meet one of the following:
- A three-year National Diploma in Office Administration or a related field, with at least 2 years of relevant experience; OR
- A Grade 12 (Matric) qualification, with a minimum of 4 years of relevant experience.
Required Competencies:
- Proven experience in office and administrative management
- Strong secretarial and clerical skills
- Financial administration and project tracking experience
- Event planning and coordination skills
- Proficiency in MS Office (especially Excel)
- Ability to manage multiple priorities efficiently
Preferred Qualifications and Experience (Advantages):
- A relevant bachelor’s degree
- A diploma in Project or Event Management
- Experience within a tertiary or academic environment
- Familiarity with ERP systems (PeopleSoft preferred)
- Background in public relations and budgeting
- Exposure to faculty-level operations in a university setting
Remuneration:
The annual remuneration package will be based on the successful candidate’s level of appointment, in accordance with UP’s salary policies. UP contributes 50% to the monthly premium of medical aid schemes (BESTMED or UMVUZO).
Application Process:
- No applications will be accepted after the closing date: 16 May 2025.
- Applications that do not meet the minimum requirements will not be considered.
- All applications must include:
- A comprehensive CV
- Certified qualifications
- A motivation letter
Contact Details for Enquiries:
- Application Process: Ms Mandy Moropa | Tel: 012 420 29663 | Email: mandy.moropa@up.ac.za
- Post Content: Dr Moneoang Leshota | Tel: 012 420 5580 | Email: moneoang.leshota@up.ac.za
Additional Information:
- Only shortlisted candidates will be contacted. If you do not receive communication by 31 July 2025, consider your application unsuccessful.
- The University of Pretoria is an equal opportunity employer and is committed to employment equity and diversity.
- Preference may be given to candidates from designated groups in accordance with the University’s Employment Equity Plan.
- By applying, candidates consent to background checks including verification of qualifications, criminal and credit records, and employment history.
The University reserves the right not to fill this position.
