Introduction
We are seeking a dedicated Administrative Assistant to provide vital support to management and the OEM (Original Equipment Manufacturer) department. This role combines general administrative responsibilities with executive-level support to ensure efficient operations across both departmental and management functions.
Key Responsibilities
Administrative Support
- Assist the Project Administrator with workshop overtime processing and PRP entries
- Maintain organized files and records to support daily operations
- Provide consistent updates and administrative assistance for ongoing projects
- Capture credit card expenses in Intact and assist with vendor onboarding documentation
Executive Support
- Prepare high-quality reports, presentations, and professional documents
- Coordinate travel logistics, accommodation, and visa/passport applications for management
- Draft, proofread, and edit correspondence, memos, and internal communications
- Organize logistical requirements and materials for project site deployments
Document & Data Management
- Ensure proper filing and easy accessibility of OEM project documentation on shared servers
- Perform data capturing and administrative tasks for both OEM and Workshop departments
- Book accommodation and meals for site employees as required
Procurement & Supplier Support
- Collaborate with departments to onboard new suppliers and process necessary documentation
- Assist with creating, amending, and canceling purchase orders
- Work with receiving departments to track deliveries and resolve discrepancies
Compliance & System Support
- Ensure all procurement and accounts payable activities comply with internal policies and external regulations
- Support MySHEQ System data entry when needed
Other Responsibilities
- Perform general admin duties such as scanning, filing, copying, and data entry
- Take on additional tasks as required by the business, even if not listed in the job description
Qualifications & Experience
- Relevant qualification in Office Administration
- 0–2 years of administrative experience preferred
Remuneration
- R15 000.00 CTC per month
