Introduction
Mintek is offering an exciting opportunity for a qualified and experienced Admin Officer. This role is central to supporting the administrative functions of the Executive Team and the Board. We invite candidates with the right skills and experience to apply for this dynamic position.
Duties & Responsibilities
Key Performance Areas:
Administrative Support:
- Organize and coordinate board and committee meetings, including scheduling, sending notices, and preparing agendas
- Record accurate minutes during meetings and distribute them accordingly
- Ensure timely distribution of meeting packs and relevant documentation to board members
- Verify purchase and service requisitions as well as store items before processing them on IFS; follow up with procurement on outstanding items
- Manage travel and accommodation arrangements for executives and board members
- Coordinate with the Finance Division regarding S&T allowances and advance payments
- Source quotes and raise requisitions for consumables and office assets
- Provide secretarial support to Executive Managers and the Board of Directors
- Draft well-structured and professional reports
- Organize internal and external board-related events, ensuring all logistics are effectively handled
- Perform ad hoc administrative duties as required
Compliance:
- Maintain confidentiality and manage sensitive information with discretion
- Assist with onboarding and induction of new board members
- Establish and maintain an organized and up-to-date filing system
- Ensure accurate minute-taking and proper record-keeping
Asset Management:
- Track and update asset movements, transfers, and disposals
- Maintain an Excel-based asset register and reconcile with the IFS system
- Conduct physical verification of assets at scheduled intervals
Collaboration & Governance Support:
- Foster strong working relationships across teams and departments
- Support the Board Secretariat in promoting corporate governance best practices
- Work closely with Executive Management and the Board Secretariat to ensure efficient coordination of board activities
- Facilitate seamless communication and documentation flow between the board and internal stakeholders
Desired Experience & Qualifications
Minimum Requirements:
- National Diploma in Public Administration, Office Management, or a related field
- Preferred: B.Tech in Public Administration, Office Management, or equivalent
- 3–5 years of administrative experience in a corporate environment
- Proficiency in Microsoft Office Suite, IFS System, and minute-taking
Knowledge, Skills & Abilities:
- Sound understanding of Corporate Governance principles
- Strong adaptability and multitasking abilities
- Attention to detail and a high degree of accuracy
- Excellent verbal and written communication skills
- Professional demeanor and strong sense of confidentiality
- Team player with strong collaboration skills
