Location: Johannesburg, Gauteng
Full Job Description
Position Title: Admin Clerk
Company: Bidvest International Logistics
Purpose of the Role:
Bidvest International Logistics is seeking a motivated and detail-oriented Admin Clerk with strong warehouse administration experience. The ideal candidate should have a sound understanding of invoice processing, inventory control, and WMS systems. Attention to detail and the ability to follow picking instructions accurately are essential.
Minimum Qualifications & Experience:
- Grade 12 (Matric)
- Minimum of 3 years’ experience in warehouse administration
- At least 1 year of experience using CargoWise One
- SAP experience is advantageous
Key Responsibilities:
1. Stock Management & Planning
- Manage stock within the supply chain facility to ensure efficient operations
- Capture incoming cargo and verify delivery notes against BIL tally sheets
- Update information on BIL and customer systems
- Verify theoretical stock against physical stock and report discrepancies
- Notify supervisors of damages, expired items, or short-dated stock
- Provide timely picking instructions aligned with BIL’s delivery schedule
- Cross-check picking instructions to ensure correct stock is dispatched
- Perform general administrative tasks including reception duties, invoicing, and document management
- Ensure PODs are recorded, scanned, and filed appropriately
- Resolve client queries promptly and effectively
2. Distribution Management
- Release and capture orders on client and BIL systems
- Coordinate picking, invoicing, and dispatch procedures
- Accurately process returns and apply appropriate return codes on the same day
- Maintain smooth documentation flow for incoming and outgoing cargo
- Compile and submit reports, spreadsheets, and charge-outs to management and clients
- Follow up on outstanding invoices and pending orders
3. Project Support
- Contribute to the enhancement of administrative processes for the benefit of BIL and its clients
4. Communication
- Maintain daily communication with supply chain depots, sales agents, the warehouse team, and clients
- Address and resolve operational issues and customer concerns
- Uphold BIL’s policies and procedures in all interactions
5. General Duties
- Ensure adherence to all client service deadlines
- Maintain a clean and safe workstation in line with health and safety protocols
- Fulfill assigned SHE (Safety, Health & Environment) responsibilities
