Reference: JHB005340-Court-2
Position: Administrator / Personal Assistant / Receptionist
Location: East Rand
Salary: R28,000 – R30,000 per month (plus provident fund after 3 months)
Join a Well-Established Company on the East Rand!
An established and reputable company is seeking an experienced Administrator / Personal Assistant / Receptionist to become part of their dynamic team. This multifaceted role combines office administration, marketing support, logistics coordination, and executive assistance.
Requirements:
- Matric or equivalent qualification
- Minimum 5 years of experience in a similar administrative role
- Pastel experience is an advantage
Key Responsibilities:
Office Administration:
- Manage and direct phone calls; take and distribute messages
- Handle procurement of office supplies and company necessities, including groceries
- Receive, send, and distribute faxes, correspondence, and general notices
- Manage incoming and outgoing mail
- Maintain and update Material Data Sheets
- Capture and manage Debtors and Creditors records and correspondence
Marketing & Sales Support:
- Submit DTI applications for international trade fair participation
- Coordinate logistics for both local and international trade shows
- Plan and manage mid-year client engagement and gifting campaigns
- Organize internal company functions and events
- Distribute festive season gifts and updated pricing structures
- Provide secretarial support to the marketing team
- Assist with the preparation and distribution of tender documents
Logistics Coordination:
- Arrange local collections, deliveries, and rentals via subcontractors and couriers
- Manage local and international sample deliveries
- Maintain the sample register
- Schedule and oversee servicing, repairs, and licensing of company vehicles and forklifts
- Distribute staff uniforms
Personal Assistant Duties:
- Coordinate domestic and international travel for two company Directors
- Schedule meetings and take minutes during internal staff meetings
- Circulate staff updates and notices
- Manage company cell phone contracts
- Oversee updates and maintenance of the company website
- Handle Goods Received Vouchers (GRVs) and Delivery Notes (DNs)
- Process and track insurance claims
If you are an organized, detail-oriented professional with the ability to multitask across different functions, this is an excellent opportunity to advance your career in a dynamic business environment.
