Location:
Parktown, Gauteng
Position Summary: Team Assistant
As a Team Assistant, you will provide comprehensive administrative support to the Heads of Departments for Rehabilitation and Marketing & Communication, ensuring smooth and efficient departmental operations and service delivery.
Key Responsibilities
Administrative Support:
- Provide general secretarial and administrative support to the assigned departments.
- Schedule and manage the diaries of department heads.
- Compile and distribute monthly reports in accordance with agreed timelines.
- Organize and coordinate departmental meetings, including catering arrangements when necessary.
- Draft letters, presentations, circulars, and other correspondence.
- Handle departmental queries and maintain clear communication across all levels.
Travel Coordination:
- Manage end-to-end travel arrangements for department staff, including bookings and itineraries.
Financial Administration:
- Assist with monitoring and managing departmental budgets.
- Process invoices and financial requests for approval.
General Office Administration:
- Take accurate minutes during meetings and ensure timely distribution.
- Prepare agendas and follow up on action items and deadlines.
- Maintain committee schedules and circulate relevant communications.
- Manage departmental documents via SharePoint, ensuring proper version control and publication.
- Upload month-end reports and arrange stationery supplies as needed.
- Schedule meetings and coordinate logistics as requested.
Stakeholder and Project Support:
- Assist with organizing stakeholder training and projects, including venue bookings and courier logistics.
- Provide administrative assistance for project coordination activities.
- Support the logistics of events such as conferences and engagements with external stakeholders, including unions, clients, and service providers.
What You’ll Gain
- A stable and reputable organization with over 130 years of success.
- Opportunities for personal and professional growth.
- Competitive salary package with attractive benefits.
- Flexible work arrangements (hybrid model).
- A collaborative and supportive team culture.
Application Timeline
- Closing Date: 23 May 2025
- Shortlisting will commence after the application closing date.
- If you do not hear from us within 21 days, please consider your application unsuccessful.
Our Commitment to Transformation
Rand Mutual Assurance is committed to transformation and employment equity. Preference may be given to candidates from underrepresented designated groups, in alignment with our Employment Equity Plan.
What You’ll Bring
- Matric / Grade 12 (Essential)
- A diploma in Office Administration, Secretarial Studies, or Project Management (Preferred)
- 1–2 years of experience in project and/or event coordination
- Experience with invoice processing and operational expenditure (Opex) management
- Strong organizational and time management skills
- Excellent communication and customer service orientation
- High attention to detail and accuracy
- Ability to manage pressure and meet deadlines
- Professional demeanor and presentation
- Proficiency in information and document management (including SharePoint)
- Experience in stakeholder engagement and event logistics
