Position: Administration Clerk
💼 Package & Remuneration: Market-related (to be discussed during the interview)
Key Responsibilities:
The Administration Clerk will provide comprehensive administrative and financial support with a focus on transport cost management and general office operations. Core duties include:
- Reconcile outgoing transport-related costs and accounts
- Ensure ERFM is invoiced accurately in line with agreed rates
- Conduct monthly audits comparing billed vs. actual kilometers
- Perform reconciliations for Hestony (Magalies and Randfontein)
- Ensure monthly alignment with supplier ledgers on Pastel
- Investigate additional charges prior to issuing purchase orders
- Manage company vehicles and fuel usage
- Capture diesel consumption daily and perform reconciliations
- Handle vehicle licensing for Magalies and Randfontein branches
- Execute administrative tasks related to petty cash
- Process the cash book on Pastel Accounting
- Monitor and issue stationery supplies
- Assist with Netstar-related inquiries
Education & Experience Requirements:
- Matric (Grade 12)
- Diploma in Finance, Bookkeeping, or Accounting (advantageous)
- Proficiency in Pastel Accounting or other accounting systems (essential)
- Minimum 3–4 years’ experience in a general administrative support role
- Exposure to both creditors and debtors functions is a strong advantage
- Proficient in Microsoft Office with the ability to compile reports
Skills & Competencies:
- Must be medically fit and a South African citizen
- Sound understanding of basic accounting principles (reconciliations, creditors, and debtors)
- Strong communication and interpersonal skills
- Excellent customer service orientation
- Ability to work independently, under pressure, and within a team
- Analytical and problem-solving abilities
- Exceptional attention to detail and organizational skills
