Location: Johannesburg, Gauteng
Position: General Administrative Services
Overview
This role supports the efficient functioning of the business unit through a range of administrative tasks. The successful candidate will handle internal and external queries, manage meeting logistics, maintain records, process bursary applications, and assist with reporting obligations.
Key Responsibilities
Administrative Support
- Ensure smooth day-to-day operations of the unit.
- Handle enquiries from both internal and external stakeholders.
- Maintain accurate records in line with company policies and procedures.
- Take and compile minutes for meetings, and assist in preparing agendas.
- Communicate meeting changes promptly to relevant parties.
- Independently manage meeting logistics and follow up on action items.
- Arrange travel and accommodation as required.
- Distribute important updates and information to stakeholders.
- Capture data as required by the unit.
Bursary Administration
- Manage and maintain student records and databases with a focus on data accuracy.
- Process bursary applications in accordance with internal requirements.
- Assist in budget tracking and student reimbursements.
- Verify student documentation and liaise with educational institutions regarding student accounts and results.
- Address and escalate student-related administrative and financial queries.
- Monitor and follow up on bursars’ academic progress.
Reporting and Compliance
- Assist in compiling reports for statutory bodies to ensure the unit’s compliance with regulatory obligations.
- Collate and archive relevant indicators for POP (Programme of Performance) within the unit.
- Track survey responses and ensure accurate and timely report submission in the correct format.
Support for Unit Optimization
- Provide routine administrative support for the execution of the unit’s work plans.
- Support efforts to streamline and enhance unit operations.
Qualifications and Experience
- Minimum: National Senior Certificate (NQF Level 4).
- Required: National Diploma (NQF Level 6) in Administration, Business Administration, Project Management, or a related field.
- At least 1 year of relevant administrative experience.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
