Position: Fleet Administrator
Location: East Rand, Gauteng
Company: Triton Express (a division of the Plennegy Group)
About Us
Established in 1987, Triton Express has grown from a small Durban-based operation into a leading logistics provider with a broad presence across Southern Africa. As part of the Plennegy Group, we specialize in reliable and efficient road freight solutions tailored to diverse customer needs. Committed to excellence, integrity, and innovation, we pride ourselves on delivering dependable, cost-effective services backed by a dedicated and skilled team.
We are currently seeking a Fleet Administrator to support our operations by managing vehicle records, ensuring compliance, and maintaining high levels of administrative accuracy.
Key Responsibilities
Fleet Administration
- Reconcile monthly vehicle billing and ensure data accuracy
- Maintain updated records of vehicle allocations across branches
- Share billing schedules with branch managers for account verification
- Record new vehicle information, including tonnage and classification
- Ensure all vehicle documentation is current, archived, and accessible
- Process vehicle movements and update records accordingly
Fuel & Toll Card Management
- Reconcile monthly fuel usage reports and investigate anomalies
- Monitor and resolve fuel discrepancies
- Order and issue fuel cards, toll cards, and E-tags
- Troubleshoot declined transactions and facilitate resolutions
- Conduct monthly reconciliation of all fuel-related data
Vehicle Compliance & Documentation
- Manage vehicle license renewals and documentation updates
- Liaise with finance and insurance on settlements, claims, and documents
- Facilitate vehicle registrations and track registration numbers
- Coordinate vehicle branding, tracking, and maintenance status
Incident & Accident Reporting
- Log and track incidents and accidents within the operational system
- Ensure all incident documentation is properly submitted and filed
- Work with insurers on claims and process excess payments
System & Operational Management
- Maintain and update the fleet management system
- Process creditor invoices and perform reconciliations
- Generate fleet reports and analyze vehicle performance metrics
- Support fleet branding and branch transfer coordination
National Sales Team Support
- Maintain sales team vehicle records
- Process requests for fuel/toll cards
- Manage operational queries and provide timely feedback
Requirements
Education & Experience
- Matric (Grade 12) – required
- 2–3 years of experience in accounting or fleet administration
- Familiarity with Accpac or similar accounting software
Technical Skills
- Proficient in MS Office (Excel, Word, Outlook)
- Strong data management and reconciliation skills
- Knowledge of purchasing processes and vehicle operations
- Comfortable working with numbers and commercial calculations
Communication & Interpersonal Skills
- Strong written and verbal communication in English
- Ability to engage professionally with both internal and external stakeholders
- Capable of drafting professional correspondence independently
Personal Attributes
- Meticulous attention to detail
- Ability to work independently and under pressure
- High level of integrity and reliability
- Willingness to work overtime when required
- Professional appearance and demeanor
Other Requirements
- Must have own reliable transport
