Location:
Centurion, Gauteng
Position Title:
Facilities Administrator / Receptionist
Job Purpose:
To provide comprehensive administrative and clerical support to the Centre Management team. Responsibilities include typing letters and reports, issuing purchase orders, answering calls, and managing general office duties. The role requires a commitment to upholding the company’s professionalism, reputation, and operational efficiency.
Key Performance Areas (KPAs):
Communication & Coordination:
- Facilitate effective communication between internal staff, management, and external service providers
- Provide support to company personnel and contractors as required
- Keep management informed of significant activities, concerns, and cleaning issues
Client & Public Relations:
- Maintain professional, courteous interactions with clients and the public
- Handle switchboard duties, direct calls appropriately, and relay messages promptly
- Greet and assist visitors, ensuring the relevant staff members are notified
Administrative & Operational Support:
- Request and process job quotes as directed by the Property/Facilities Manager
- Raise purchase orders via internal systems
- Schedule and monitor contractor call-outs and job progress
- Follow up on outstanding supplier invoices
- Maintain and update OHS files for the Facilities Manager
- Coordinate boardroom bookings, courier services, and document logistics
- Manage filing systems, mail sorting, and internal distribution of memos and correspondence
- Assist with typing, email routing, and general office duties
- Support the Property Manager with tenant-related matters such as turnover collection and credit control
- Keep office areas tidy and maintain stationery supplies
Note: While the responsibilities above reflect the core requirements of the role, the employee may be assigned additional tasks based on the company’s operational needs. Flexibility and a proactive approach to additional duties are expected.
