Introduction
Online Intelligence (Pty) Ltd is a leading provider of Enterprise Risk Solutions (ERS) across Africa, delivering world-class solutions with a growing global presence. We are currently seeking a Business Development Administrator to support our Head of Business Development & Client Relations, based at our Pretoria Head Office.
This role is essential in ensuring the efficient functioning of day-to-day operational tasks on behalf of the HOD, while also providing administrative and operational support to the broader Business Development & Client Relations team. The ideal candidate will be organized, proactive, and capable of managing multiple responsibilities within a fast-paced environment.
Key Responsibilities
Departmental Support
- Manage calendars and coordinate meetings and appointments
- Schedule and prepare meeting rooms, including setup and cleanup
- Prepare meeting materials, agendas, and content packs
- Track action items and follow up on deliverables post-meeting
- Maintain clear and professional communication with clients, partners, and internal teams
- Keep internal systems (Business Link, OI CiiMS, Records) regularly updated
- Execute delegated tasks efficiently and accurately
Business Development Support
- Track and follow up on contracts, agreements, and proposals
- Assist with vendor registration and profile updates
- Maintain the sales pipeline and administrative folders
- Update client profiles and Business Link tickets
- Assist in drafting proposals, quotations, and reimbursements
- Conduct market research when required
- Provide administrative support on tenders, bids, conferences, and expos
Minimum Requirements
- South African citizen
- Matric / Grade 12 certificate
- Prior experience as a Personal or Executive Assistant is advantageous
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and internet browsing
- Relevant qualification in Administration or Office Support (advantageous)
- Qualification or experience in Marketing or Sales (preferred)
