Job Title: Administrative Assistant
Location: Johannesburg, Gauteng
Job Overview
We are seeking a reliable and detail-oriented Administrative Assistant to support operations within the faculty office. The successful candidate will assist with student administration, graduation preparations, venue coordination, and postgraduate processes. This is an ideal opportunity for someone with experience in academic administration who enjoys working in a structured and collaborative environment.
Key Responsibilities
- Support in the preparation and execution of graduation ceremonies
- Maintain and manage student records, including filing and archiving
- Assist with the administration of postgraduate student assessments and processes for Supernumerary Registrars
- Coordinate venue bookings and oversee associated logistics
- Provide general support within the faculty office as required
Minimum Requirements
- Matric and a National Diploma or relevant tertiary qualification
- 1–2 years of experience in a student administration role within a faculty office
- Proficiency in Microsoft 365 and high levels of computer literacy
- Familiarity with Student Information Management Systems (SIMS) is advantageous
- Knowledge of university administrative policies, procedures, and environment
- Excellent verbal and written communication skills
- Strong attention to detail and problem-solving abilities
- Good planning, time management, and teamwork skills
Application Instructions
To apply, please submit the following documents via the university’s recruitment portal: https://irec.wits.ac.za
- A cover letter outlining your motivation and suitability for the role
- A comprehensive CV with contact details for three referees
- Certified copies of your qualifications
- A South African ID or valid passport and work permit (if applicable)
Additional Information
- This role supports the University’s commitment to employment equity. Preference may be given to applicants from designated groups in accordance with the University’s equity plans and policies.
- Only shortlisted candidates will be contacted. The University reserves the right not to fill the position or to re-advertise.
- A skills assessment may be required as part of the recruitment process.
- Please ensure that all required sections in the application form are completed. Incomplete applications will not be considered.
