Job Title: Personal Assistant & Office Administrator
Industry: Property
Location: City of Tshwane
Salary: R15,000 – R22,000 per month (depending on qualifications and experience)
Benefits: Includes Medical Aid
Introduction
Our client, a well-established and reputable player in the property industry, is seeking a highly organised and dependable Personal Assistant & Office Administrator to support the General Manager and oversee daily office functions. This position is much more than traditional front-desk work — it offers the opportunity to be a key part of a professional, fast-paced environment.
Ideal Candidate Profile
This role suits an individual who thrives behind the scenes, enjoys creating order, and values precision. The ideal candidate is dependable, friendly, proactive, and remains composed under pressure.
Key Attributes:
- Excellent time management and a strong sense of accountability
- Professional communication and interpersonal skills
- Exceptional attention to detail and organisational skills
- Capable of multitasking in a structured and dynamic setting
- Warm, professional demeanor with a client-first attitude
Core Responsibilities
Reception & Office Coordination
- Greet visitors and manage all front desk operations with professionalism
- Handle incoming calls, messages, and voicemails promptly and courteously
- Manage incoming/outgoing mail, courier services, and deliveries
- Maintain a clean and well-presented reception and office space
- Schedule and coordinate boardroom bookings and meeting preparations
- Manage office supply orders across multiple locations
- Oversee general office upkeep, including plants and equipment maintenance
Personal Assistance to the General Manager
- Manage the GM’s calendar, meetings, and appointments
- Draft and prepare documents, take minutes, and track action items
- Liaise with internal and external stakeholders on behalf of the GM
- Coordinate catering and meeting refreshments
- Support with logistics related to furniture, art, and equipment
- Assist with municipal correspondence and related tasks
Team and Administrative Support
- Provide general admin assistance to various departments as needed
- Verify mobile claims and maintain delivery logs
- Supervise office cleaning staff and ensure a presentable, efficient workspace
- Offer ad hoc support to the broader regional team when required
Minimum Requirements
- Matric (Grade 12) plus a relevant diploma in Office Administration, Secretarial Services, or related field
- 3+ years of experience in a similar Reception, PA, or Office Admin role
- Experience in a corporate or property-related setting is advantageous
Technical Skills:
- Proficient in Microsoft Office and general computer systems
- Professional phone etiquette and verbal/written communication
- Familiarity with courier coordination, stock control, and meeting scheduling
Other Essentials:
- Valid driver’s license and own vehicle
Interested in applying?
Only shortlisted candidates will be contacted. If you haven’t heard back within 30 days, kindly consider your application unsuccessful.
