Introduction
North-West University – Potchefstroom Campus
Faculty of Engineering
Department: Office of the Executive Dean
Position Title: Administrative Officer
Position Number: N000619
Peromnes Grade: P11
Type of Employment: Permanent Appointment
Note: Applicants who previously applied need not re-apply, as existing applications are still under consideration.
Purpose of the Role
To manage financial administration and support functions within the Financial Planning division, ensuring smooth, compliant, and efficient operations.
Key Responsibilities
1. Financial Administration & Support
- Provide end-to-end financial administration services for the research and innovation environment.
- Manage procurement processes, purchase orders, payments, bursaries, petty cash, and asset control.
2. Month-End Financial Controls
- Oversee financial month-end procedures including transaction validation, account reconciliation, and funding compliance.
- Prepare and submit accurate financial reports to support informed decision-making and maintain financial governance.
3. Research & Innovation Support
- Deliver administrative support to facilitate research activities.
- Coordinate projects, manage compliance documentation, and enhance stakeholder collaboration to support successful research outcomes.
4. Project Administration
- Administer and support research and innovation projects under the Deputy Dean’s portfolio.
- Responsibilities include budget management, deliverable tracking, compliance monitoring, and communication facilitation among project teams.
5. Executive Administrative Support
- Provide direct support to the Deputy Dean: Research and Innovation.
- Manage calendars, coordinate meetings, prepare documents, maintain records, and assist with reporting and communications to ensure smooth departmental operations.
Minimum Qualifications & Experience
- Diploma in Financial Management or Administration (NQF Level 6).
- At least 2 years of experience working with the Kuali financial system and NWU administrative platforms.
Core Functional/Technical Competencies
- Proficient in Kuali Financial System.
- Skilled in NWU Administrative Systems.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Behavioral Competencies
- Strong interpersonal skills with the ability to interact effectively with staff, students, and external stakeholders.
- Ability to work well under pressure.
- High attention to detail and accuracy in financial processes.
Remuneration
The total annual remuneration package will be aligned with the level of appointment and NWU policy guidelines.
Enquiries
- Job Content: Prof. Attie Jonker – Tel: 018 299 1327
- Recruitment Process: Ms. Fadilha Minty – Tel: 018 299 4993
Application Details
- Closing Date: 30 April 2025
- Start Date: As soon as possible
- Application Method: Applications must be submitted online via the official NWU vacancies website. Incomplete or incorrectly submitted applications will not be considered.
Additional Information
North-West University is committed to transformation and subscribes to the Employment Equity Act. Preference will be given to applicants from designated groups in accordance with NWU’s Employment Equity Plan.
The University reserves the right not to make an appointment. Only shortlisted candidates will be contacted.
If you do not receive feedback within two months of the closing date, please consider your application unsuccessful.
