Junior Office Administrator at Reed

Our client, specializing in cutting-edge medical technology, is seeking a highly organized, efficient, composed, and proactive JUNIOR assistant to start in January 2024.

The ideal candidate should work calmly and methodically, possess fluency in AFRIKAANS, and have a minimum of 2 years of experience in a high-pressure administrative role. Proficiency in the MS Office suite is a prerequisite.

Key responsibilities, with full training provided, include:

  • Case booking management (calendar updates, FM & OS entries)
  • Issuing quotations and handling cancellation emails
  • Board updates
  • Monitoring technicians’ schedules, late arrivals, travel, and weekend cases
  • Data entry for JC & DN on Filemaker, OS, and FM
  • Quotation updates upon paperwork receipt
  • Travel arrangements (flights, accommodation, car rentals)
  • International travel bookings and visa applications
  • Diary management, appointment confirmation, and scheduling
  • Expense management
  • Stock and equipment reception and dispatch, waybill spreadsheet updates
  • Regular stock takes
  • Preparing and sending case allocations and stock totals
  • Order processing and updating on various systems
  • Capex quotations and cost file management
  • LMS training capture and schedule maintenance
  • BEE process facilitation
  • Payments request from Directors when necessary
  • Handling calls and follow-ups as requested
  • Ordering office stationary
  • Fault logging with Cool Ideas & Telkom
  • Stock replenishment requests
  • Filemaker report generation
  • Processing online orders

Working hours are from 8:30 am to 4:30 pm, Monday to Friday.

Interested candidates should submit a detailed CV, and the role offers a starting salary of R16,000. After completing the probation period, the company will increase the basic salary and contribute 50% towards the main member’s medical aid, 50% towards the provident fund, and an average of R500 for a standby allowance (one weekend a month), resulting in an approximate take-home pay of R17,000 after deductions.

The position starts in January 2024, and the offices are located in Weltevreden Park. The applicant should ideally reside within a maximum distance of 20 km from the aforementioned area.

Job Type: Full-time

Salary: From R16,000.00 per month

Application Question(s):

Are you fully proficient in Afrikaans?


  • Administrative office procedures, practices, and equipment: 2 years (Required)
  • Medical Administration: 1 year (Preferred)
  • Stock: 1 year (Required)
  • Travel bookings: 1 year (Required)
  • Diary Management: 1 year (Required)


  • Valid Code 08 + Own car (Required)

Expected Start Date: 2024/01/08

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