Our client, specializing in cutting-edge medical technology, is seeking a highly organized, efficient, composed, and proactive JUNIOR assistant to start in January 2024.
The ideal candidate should work calmly and methodically, possess fluency in AFRIKAANS, and have a minimum of 2 years of experience in a high-pressure administrative role. Proficiency in the MS Office suite is a prerequisite.
Key responsibilities, with full training provided, include:
- Case booking management (calendar updates, FM & OS entries)
- Issuing quotations and handling cancellation emails
- Board updates
- Monitoring technicians’ schedules, late arrivals, travel, and weekend cases
- Data entry for JC & DN on Filemaker, OS, and FM
- Quotation updates upon paperwork receipt
- Travel arrangements (flights, accommodation, car rentals)
- International travel bookings and visa applications
- Diary management, appointment confirmation, and scheduling
- Expense management
- Stock and equipment reception and dispatch, waybill spreadsheet updates
- Regular stock takes
- Preparing and sending case allocations and stock totals
- Order processing and updating on various systems
- Capex quotations and cost file management
- LMS training capture and schedule maintenance
- BEE process facilitation
- Payments request from Directors when necessary
- Handling calls and follow-ups as requested
- Ordering office stationary
- Fault logging with Cool Ideas & Telkom
- Stock replenishment requests
- Filemaker report generation
- Processing online orders
Working hours are from 8:30 am to 4:30 pm, Monday to Friday.
Interested candidates should submit a detailed CV, and the role offers a starting salary of R16,000. After completing the probation period, the company will increase the basic salary and contribute 50% towards the main member’s medical aid, 50% towards the provident fund, and an average of R500 for a standby allowance (one weekend a month), resulting in an approximate take-home pay of R17,000 after deductions.
The position starts in January 2024, and the offices are located in Weltevreden Park. The applicant should ideally reside within a maximum distance of 20 km from the aforementioned area.
Job Type: Full-time
Salary: From R16,000.00 per month
Application Question(s):
Are you fully proficient in Afrikaans?
Experience:
- Administrative office procedures, practices, and equipment: 2 years (Required)
- Medical Administration: 1 year (Preferred)
- Stock: 1 year (Required)
- Travel bookings: 1 year (Required)
- Diary Management: 1 year (Required)
License/Certification:
- Valid Code 08 + Own car (Required)
Expected Start Date: 2024/01/08
