Administrative Clerk At Voltex

Waco is currently seeking an Administration Clerk for their Waco Durban division. The selected candidate will report to the Branch Manager, and the primary responsibility of this role is to ensure the efficient functioning of the office while providing support for various administration tasks.

Duties & Responsibilities:

  • Handle calls and messages, receive mail, and cover reception when necessary.
  • Attend and minute management and sales meetings.
  • Monitor stationary supplies, assess needs, and replenish when required.
  • Dispatch all packages via courier or driver.
  • Assist in the preparation of credit notes.
  • Scan PODs (Proof of Delivery) daily and ensure accurate capture.
  • Prepare, check, and send the Unmatched report to Creditors.
  • Investigate issues related to late or unscanned PODs.
  • File all administrative documents.
  • Provide assistance to management and departments with various administrative tasks as needed.

Desired Experience & Qualification:

  • A valid Grade 12 certificate is essential.
  • Previous administration experience would be advantageous.
  • Prior experience involving creditors/debtors is a plus.
  • Good understanding of Microsoft Office.

The skills and competencies required for this position include, among others:

  • Effective communication skills, both written and verbal.
  • Strong time management abilities.
  • Customer service skills.
  • Collaborative team player.
  • Ability to work under pressure and meet tight deadlines.
  • Meticulous attention to detail.
  • Articulate, punctual, and presentable.
  • Trustworthy with a commitment to confidentiality.

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