Office Administrator at Capital Logistics

The selected candidate will be tasked with efficiently managing office operations, relying on your professionalism, initiative, and administrative proficiency. This role requires self-direction, strong organizational acumen, and effective problem-solving skills. As a full-time member, your responsibilities will encompass a comprehensive array of office management duties, including:

Duties & Responsibilities:

  • Greeting, assisting, and directing visitors.
  • Professionally and promptly answering phones, directing calls to the appropriate staff, and taking messages when necessary.
  • Collaborating with the Finance Manager to generate Customer Invoices using the Pastel accounting system.
  • Conducting systematic filing for all departments, ensuring neat organization.
  • Daily capture of staff wages, compiling and consolidating them for management approval.
  • Monitoring stock in the reception area.
  • Assisting the Finance Manager in inputting suppliers’ invoices into the Pastel accounting system.
  • Managing the procurement of PPE for staff.
  • Capturing fuel and toll fee slips.
  • Maintaining organized employee and vehicle files.
  • Exhibiting excellent telephone etiquette.
  • Demonstrating computer literacy with a strong knowledge of MS Office.
  • Prioritizing tasks, showcasing time management and organizational skills.
  • Ability to multitask and maintain attention to detail.
  • Effective communication skills.
  • Professional day-to-day office management.
  • Providing administrative support to the Management Team.
  • Ensuring efficient internal and external communication.
  • Undertaking basic accounting functions, including quotations and invoicing.
  • Assisting the organization in creating presentations and reports.
  • Handling other ad hoc duties as requested.

Desired Experience & Qualification:

  • Matric / Grade 12.
  • 2-5 years of work experience in an administrative/office management role.
  • Extensive proficiency with Microsoft Office suite – Excel, Word & PowerPoint.
  • Excellent interpersonal, oral, and written communication skills.
  • Strong organizational and time management skills with the ability to prioritize.
  • Financial/bookkeeping capabilities.

Package & Remuneration:

We offer market-related remuneration based on qualifications and experience.


Applicants who are interested can submit an updated copy of their CV to

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