Job Description:
Key Responsibilities:
A. Management of Key HSE Safety Agenda Items:
- Act as the trained and compliant HSSE and Fire Marshall for the Midstream floor at the office, representing Midstream in various safety meetings.
- Communicate the office safety agenda and meeting schedules as required.
- Maintain the Midstream HSSE notice board for effective safety communication.
- Manage the Midstream DSS database and submit reports to line managers for necessary actions.
B. Provision of Secretarial and Administrative Support:
- Handle diary management and coordinate internal meetings, travel arrangements, and ad hoc tasks as needed.
- Manage and follow up on actions, emails, and correspondence.
- Coordinate team meetings and assist with travel arrangements for external guests and third parties.
- Manage monthly expense capturing via the Concur System.
- Control office stationery purchases and issuance.
- Assist in planning and coordinating external meetings and office events.
- Maintain the annual leave roster for the General Manager Midstream and direct reports.
- Provide administrative support for international visitors.
C. Coordination and Management of Other Administrative Activities:
- Process Purchase Orders and maintain the PO database to ensure compliance and timely closure.
- Assist in the preparation of presentation materials.
- Coordinate and plan CBM monthly reviews in liaison with the CBM team.
- Maintain the Midstream and Refining DMS database.
- Act as the POPIA Act SPA for Midstream and Refining.
- Arrange monthly Midstream and Refining Townhalls.
Job Holder Requirements:
Education:
- Matric, Secretarial Diploma, or equivalent.
Experience:
- Previous experience in an Executive Support Role (3-5 years), with relevant experience supporting Senior Leaders/Executives.
Skills & Competencies:
- Remarkable performance achievement.
- Adaptability to changing business environments.
- Initiative-taking and leadership.
- Collaboration for impactful results.
- Informed and effective decision-making.
- Innovation for business challenges.
- Proactive with the ability to work independently and outside normal hours.
Travel Requirement:
- No travel is expected for this role.
Relocation Assistance:
- This role does not offer relocation assistance.
Remote Type:
- This position allows for a hybrid of office and remote working.
Skills:
- Control of work, Cost-conscious decision-making, Maintenance, Procedures and practices, Reliability, Risk Management, Safety Leadership, Turnaround management.
Legal Disclaimer:
We are committed to diversity and do not discriminate based on various factors. Individuals with disabilities may request accommodations during the recruitment process. Employment may be contingent upon adherence to local policies, including background checks and drug screenings.
