The selected candidate will be tasked with efficiently managing office operations, relying on your professionalism, initiative, and administrative proficiency. This role requires self-direction, strong organizational acumen, and effective problem-solving skills. As a full-time member, your responsibilities will encompass a comprehensive array of office management duties, including:
Duties & Responsibilities:
- Greeting, assisting, and directing visitors.
- Professionally and promptly answering phones, directing calls to the appropriate staff, and taking messages when necessary.
- Collaborating with the Finance Manager to generate Customer Invoices using the Pastel accounting system.
- Conducting systematic filing for all departments, ensuring neat organization.
- Daily capture of staff wages, compiling and consolidating them for management approval.
- Monitoring stock in the reception area.
- Assisting the Finance Manager in inputting suppliers’ invoices into the Pastel accounting system.
- Managing the procurement of PPE for staff.
- Capturing fuel and toll fee slips.
- Maintaining organized employee and vehicle files.
- Exhibiting excellent telephone etiquette.
- Demonstrating computer literacy with a strong knowledge of MS Office.
- Prioritizing tasks, showcasing time management and organizational skills.
- Ability to multitask and maintain attention to detail.
- Effective communication skills.
- Professional day-to-day office management.
- Providing administrative support to the Management Team.
- Ensuring efficient internal and external communication.
- Undertaking basic accounting functions, including quotations and invoicing.
- Assisting the organization in creating presentations and reports.
- Handling other ad hoc duties as requested.
Desired Experience & Qualification:
- Matric / Grade 12.
- 2-5 years of work experience in an administrative/office management role.
- Extensive proficiency with Microsoft Office suite – Excel, Word & PowerPoint.
- Excellent interpersonal, oral, and written communication skills.
- Strong organizational and time management skills with the ability to prioritize.
- Financial/bookkeeping capabilities.
Package & Remuneration:
We offer market-related remuneration based on qualifications and experience.
Interested?
Applicants who are interested can submit an updated copy of their CV to admin@caplogsolutions.co.za.
