Job Title: Office Administrator – Emdeni Skills Development Centre
Closing Date: 31/03/2024
Purpose of the Position
The Office Administrator supports the Skills Centre Manager with secretarial tasks, meetings, events, stock control, general administrative duties, and financial support services. In the absence of the manager and training coordinator, the incumbent assumes the role of immediate supervisor for the centre’s staff. They also aid in psychosocial assessments for potential students and offer support to enrolled students using appropriate social work methods.
Responsibilities
Conduct psychosocial assessments for prospective students and provide support to registered students, including the completion of relevant reports. Assist in student recruitment and conduct educational campaigns to promote skills centre services. Participate in student selection and screening processes. Support and mentor volunteers in their skills training endeavors. Prepare and manage correspondence, Department of Social Development (DSD) reports, and other related documentation. Contribute to the development of business plans, progress reports, and budgets for the centre. Ensure the maintenance of an efficient filing system, encompassing both hard copies and electronic documents, utilizing the Soweto Care System database. Compile and distribute meeting agendas and minutes within the division. Establish and maintain office systems, manage calendars, arrange travel, maintain insurance records, and oversee inventory management. Manage incoming correspondence, calls, and materials, and schedule vehicle maintenance as required. Act as a liaison between internal and external stakeholders, managers, and beneficiaries/students.
Competencies and Experience
Strong verbal and written communication skills, adept at information management, organization, and planning, with keen attention to detail, stress tolerance, and effective time management abilities. Customer-oriented mindset. Proficiency in relevant software applications, including spreadsheet and word processing software. Knowledge of administrative and clerical procedures and experience in report writing. Personal Attributes
Demonstrates honesty, trustworthiness, respectfulness, flexibility, and sound work ethics. Maintains confidentiality. Minimum Requirements
Grade 12 education, computer training, and a relevant diploma or degree are essential. Further training necessitates registration with the South African Council for Social Service Professionals (SACSSP). Basic computer proficiency, including MS Word, MS Excel, and PowerPoint. A valid Driver’s License is mandatory, with driving experience being advantageous. To apply, please email your CV along with a completed application form to Ntuntu Riba at nr@abrahamkriel.org. Application forms can be obtained via email or downloaded from our website: www.abrahamkriel.org. For further inquiries, please contact our HR Department at 011 839 3058.
If you do not receive communication within one week of submitting your application, please consider it unsuccessful.
