Our client, specializing in cutting-edge medical technology, is in need of a highly organized, efficient, calm, and proactive assistant starting in January 2024.
The ideal candidate should operate in a calm, organized manner, be fluent in Afrikaans, and possess a minimum of 2 years’ experience in a high-pressure administrative role. Proficiency in the MS Office suite is essential.
Responsibilities include, but are not limited to:
- Managing case bookings (sending out on the calendar, adding to FM & OS).
- Sending out quotations and cancellation emails when necessary.
- Updating the board.
- Tracking technicians’ schedules, late arrivals, travel, and weekend cases.
- Capturing JC & DN on Filemaker, OS, and FM.
- Updating quotations upon receiving paperwork.
- Handling travel bookings (flights, accommodation, car hire) and international travel arrangements (flights, visa applications).
- Managing the diary by confirming and setting up appointments.
- Handling expenses.
- Receiving and dispatching stock and equipment, updating the waybill spreadsheet.
- Conducting stock takes.
- Confirming cases the day before and sending out allocations.
- Sending out stock totals three times weekly.
- Adding all JHB, KZN, PE, Bloem orders to OS and FM.
- Managing Capex quotations and updating Capex costing files.
- Capturing all LMS training and maintaining training schedules.
- Overseeing the BEE process.
- Requesting payments from Directors if necessary.
- Receiving calls and following up as required.
- Ordering water from Mineral Man.
- Conducting sales calls for NDI stock.
- Assisting with follow-ups on order numbers if requested.
- Ordering office stationary.
- Logging faults with Cool Ideas & Telkom.
- Requesting additional stock orders once minimum stock levels are reached.
- Handling Filemaker reports and processing online orders.
The working hours are from 8:30 am to 4:30 pm, Monday to Friday.
Interested candidates should submit a detailed CV today (submit a fully updated and personalized CV).
The role offers a basic salary of R16,000 to commence. Upon completion of probation, the company will increase the basic salary and contribute an additional 50% towards the main member’s medical aid, 50% towards the provident fund, and an average of R500 for a standby allowance (on standby one weekend a month), bringing the take-home pay after deductions of medical/provident/tax/UIF to approximately R17,000.
The position starts in January 2024. The offices are located in Weltevreden Park, and there is an annual XMAS closure. Ideally, the candidate should reside within a maximum of 15km from the office.
Job Type: Full-time
Salary: From R16,000.00 per month
Application Question(s):
- Are you fully conversant in Afrikaans?
Experience:
- Administrative office procedures, practices, and equipment: 7 years (Required)
- Medical Administration: 7 years (Preferred)
- Stock and Capex: 5 years (Required)
- Travel bookings: 5 years (Required)
- Diary Management: 5 years (Required)
- Stock control management: 5 years (Required)
License/Certification:
- Valid Code 08 + Own car (Required)
Expected Start Date: 2024/01/08
