Junior Administrator at Reed Recruitment

Our client, specializing in cutting-edge medical technology, is in need of a highly organized, efficient, calm, and proactive assistant starting in January 2024.

The ideal candidate should operate in a calm, organized manner, be fluent in Afrikaans, and possess a minimum of 2 years’ experience in a high-pressure administrative role. Proficiency in the MS Office suite is essential.

Responsibilities include, but are not limited to:

  • Managing case bookings (sending out on the calendar, adding to FM & OS).
  • Sending out quotations and cancellation emails when necessary.
  • Updating the board.
  • Tracking technicians’ schedules, late arrivals, travel, and weekend cases.
  • Capturing JC & DN on Filemaker, OS, and FM.
  • Updating quotations upon receiving paperwork.
  • Handling travel bookings (flights, accommodation, car hire) and international travel arrangements (flights, visa applications).
  • Managing the diary by confirming and setting up appointments.
  • Handling expenses.
  • Receiving and dispatching stock and equipment, updating the waybill spreadsheet.
  • Conducting stock takes.
  • Confirming cases the day before and sending out allocations.
  • Sending out stock totals three times weekly.
  • Adding all JHB, KZN, PE, Bloem orders to OS and FM.
  • Managing Capex quotations and updating Capex costing files.
  • Capturing all LMS training and maintaining training schedules.
  • Overseeing the BEE process.
  • Requesting payments from Directors if necessary.
  • Receiving calls and following up as required.
  • Ordering water from Mineral Man.
  • Conducting sales calls for NDI stock.
  • Assisting with follow-ups on order numbers if requested.
  • Ordering office stationary.
  • Logging faults with Cool Ideas & Telkom.
  • Requesting additional stock orders once minimum stock levels are reached.
  • Handling Filemaker reports and processing online orders.

The working hours are from 8:30 am to 4:30 pm, Monday to Friday.

Interested candidates should submit a detailed CV today (submit a fully updated and personalized CV).

The role offers a basic salary of R16,000 to commence. Upon completion of probation, the company will increase the basic salary and contribute an additional 50% towards the main member’s medical aid, 50% towards the provident fund, and an average of R500 for a standby allowance (on standby one weekend a month), bringing the take-home pay after deductions of medical/provident/tax/UIF to approximately R17,000.

The position starts in January 2024. The offices are located in Weltevreden Park, and there is an annual XMAS closure. Ideally, the candidate should reside within a maximum of 15km from the office.

Job Type: Full-time

Salary: From R16,000.00 per month

Application Question(s):

  • Are you fully conversant in Afrikaans?


  • Administrative office procedures, practices, and equipment: 7 years (Required)
  • Medical Administration: 7 years (Preferred)
  • Stock and Capex: 5 years (Required)
  • Travel bookings: 5 years (Required)
  • Diary Management: 5 years (Required)
  • Stock control management: 5 years (Required)


  • Valid Code 08 + Own car (Required)

Expected Start Date: 2024/01/08

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