Administrator (Facilities)

Job Advertisement Overview:

SAHETI School, an independent, co-educational, English-medium institution committed to excellence and the promotion of Hellenic values and ethos, is located in Bedfordview, Johannesburg.

We are seeking applications from suitably experienced and dynamic individuals for the following position.

Minimum Requirements:

  • Demonstrated experience in facilities administration or a related field within a school environment.
  • Strong organizational and administrative capabilities.
  • Meticulous attention to detail with a focus on high accuracy.
  • Exceptional communication and interpersonal abilities.
  • Proficiency in Microsoft Office suite and facilities management software.
  • Capacity to work both independently and collaboratively within a team setting.

Roles and Responsibilities:

This role entails, but is not limited to, the following duties and responsibilities:

  • Assisting the Operations Manager in various tasks, including scheduling, organizing, and planning for school maintenance.
  • Supporting the Operations Manager in overseeing all outsourced services.
  • Requesting and managing all necessary contractor documentation required on-site.
  • Coordinating and assisting contractors upon their arrival at the site.
  • Maintaining manual and/or electronic records of inspection records, timesheets, work orders, requisitions, and supplies, ensuring they are regularly updated.
  • Recording tasks performed, referencing costs in accordance with record systems.
  • Compiling reports related to job cards, maintenance, budgets, utilities usage, and other relevant areas.
  • Liaising with contractors regarding quotations, orders, and work schedules.
  • Managing transport bookings and maintaining a schedule of daily trips.
  • Ensuring timely completion and submission of all Health and Safety checklists.
  • Collaborating with various departments/schools to address their specific maintenance needs.
  • Addressing queries from the Maintenance department promptly and efficiently.

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