Location: Cape Town, Western Cape
Full Job Description:
Position: Junior Administrative Clerk
Pingo Deliveries is seeking qualified applicants for the Junior Admin Clerk role at our Cape Town headquarters. This position entails coordinating and executing daily administrative and processing tasks. The primary objective is to ensure that daily operations consistently meet or exceed performance expectations and service level agreements. The successful candidate will collaborate closely with the creditors team, fleet team, and suppliers.
Responsibilities:
- Assist in the creation and approval process of Purchase Orders.
- Generate Purchase Orders based on received supplier quotes, receipting upon completion of work, and matching with supplier invoices.
- Maintain and document essential information while utilizing reports.
- Communicate with suppliers to confirm approval for repairs or services once Purchase Order is authorized.
- Maintain records of maintenance and service schedules for motorbikes.
- Follow up on daily telephone calls and respond to emails from suppliers and branches.
- Interface with suppliers to address inquiries or resolve issues.
- Collaborate with the Finance team for supplier reconciliations and payments.
- Timely dissemination of monthly, weekly, and daily information.
- Adherence to work schedules and facility requirements.
- Completion of daily administrative tasks.
- File and archive digital documents daily.
- Identify areas for improvement in existing work procedures and practices.
- Coordinate activities with other departments and workshops.
Qualifications and Experience:
- Demonstrated experience as an Admin Clerk.
- Proficiency in administrative skills and techniques.
- Familiarity with Fleet Management software packages is advantageous.
- Proficiency in Microsoft Office, particularly Excel.
- Ability to input, retrieve, and interpret data.
- Strong commitment to task completion.
- Excellent communication and interpersonal skills.
- Effective organizational and time management abilities.
Job Reference: RTT61698
