Travel Administrator

Job Description:


  • Providing travel claim support for the Financial Management (Travel) section, including processing travel claims, foreign currency advances, and supplier invoices.

Qualification and Experience:

  • Qualification: National Diploma in Finance/Accounting
  • Experience:
    • 2-5 years relevant working experience
    • Minimum of 2 years experience in an accounting role
    • Knowledge of SAP System and MS 365
    • Good understanding of General Ledger Journals preparation
    • Knowledge of Accounts Payable & Receivables is an advantage

Roles and Responsibilities:

Financial Perspective:

  • Processing all incoming financial instruments and allocating them correctly to General Ledger, customer, and staff vendor accounts.
  • Processing payments to suppliers and staff of approved claims and invoices within approved time frames.
  • Processing invoices of paid supplier invoices to Travel external customers.

Internal Process:

  • Reviewing all payments made for travel expenses before authorization by the responsible manager.
  • Providing source documentation for staff to complete their travel expense claims accurately.
  • Providing support in resolving SAP workflow issues.
  • Following formal processes and procedures established for travel claim and invoice processing.

Corporate Strategic Alignment:

  • Contributing to procedural review, innovation, and work process changes.

Customer Focus:

  • Notifying the Manager of requirements to prepare SAP access for travel roles for staff.
  • Preparing new staff vendor accounts within allocated cost centres.
  • Meeting with suppliers and their support staff to maintain good business relationships.

Learning & Growth:

  • Attending relevant training associated with supervisory work, managing supplier and customer expectations, service delivery, and work planning.

Job Reference: IDC00230

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