Job Description Overview:
About Us:
Tsebo Facilities Solution is in search of an Office Administrator to effectively plan, coordinate, and provide administrative support to the Operational Director.
As the leading integrated facilities solutions provider in Africa and the Middle East, operating across more than 28 countries with a workforce exceeding 40,000 employees, the Tsebo Solutions Group empowers businesses to enhance their efficiency and productivity, thereby achieving greater success. We assume responsibility for our customers’ non-core activities beyond their expertise, allowing them to concentrate on their core operations. Our local proficiency, global standards, and innovative cross-divisional solutions, spanning catering, cleaning, facility management, and security, equip us to optimize our customers’ non-core operations, resulting in reduced costs, risks, and complexities.
Responsibilities:
Daily Tasks:
- Manage the Operational Director’s schedule.
- Assist in coordinating and planning site visits.
- Organize travel arrangements as required.
- Consolidate and compile monthly operations reports for EXCO reporting.
- Facilitate the monthly operations meetings.
- Receive and disseminate relevant communications within the team.
- Provide administrative support to the Operational Director as needed.
- Gather and organize documents requiring Operational Director’s sign-off, approval, or feedback, and communicate this information to relevant managers.
- Ensure all contract information is up to date, properly filed, and shared with the Legal department.
- Maintain updated client details.
- Ensure that new Facility Managers/Site Leads have necessary devices and accounts set up (laptop, email, etc.).
Skills and Competencies:
- Service-oriented mindset.
- Ability to work independently.
- Self-motivated.
- Team player.
- Capable of remaining composed and acting swiftly in emergency situations.
- Punctuality and reliability.
- Positive attitude and demeanor.
Qualifications:
- Grade 12 (mandatory).
- Proficiency in computer skills.
- A Secretarial or Office Administrator certificate/diploma would be advantageous.
- Excellent customer relations skills.
- Strong communication abilities.
