Introduction:
The position entails supporting the National Fixed Asset Manager in administering and managing national fixed assets to ensure compliance with established business processes, policies, and procedures.
Responsibilities:
Key Performance Areas (KPAs):
KPA 1: Maintenance of Fixed Assets Register within Own Business Area by Updating Register According to Standard Accounting Practices:
1.1. Creation of Work Breakdown Structure (WBS):
- Develop WBS for out-of-budget CAPEX requirements and seek approval from relevant Finance managers.
- Generate asset numbers from approved WBS for End-users to create shopping carts.
- Approve shopping carts on SRM system and collaborate with Procurement and End-users for updates.
1.2. Maintenance of Fixed Asset Register as per Fixed Asset Management Policy:
- Coordinate company-wide annual fixed asset verification.
- Conduct physical asset counts within designated zone (CK).
- Barcode all assets within designated zone (CK).
- Update SAP system accordingly.
- Transfer fixed assets between cost centers per instructions from cost center managers.
- Scrap fixed assets from SAP system as per instructions from relevant cost center managers.
- Ensure all disposal and transfer forms are properly authorized.
- Administer the sale of fixed assets process according to relevant SOPs.
1.3. Compilation of all documentation related to Fixed Assets (Transfers/Scrappings) for auditing purposes and maintenance of records. 1.4. Continuous monitoring of critical assets such as motor vehicles, laptops, and leasehold improvements, with updates on required IT systems. 1.5. Compilation and issuance of reports to Cost Center owners regarding any irregularities found during asset verification.
KPA 2: Maintenance of Positive Customer Relationships through Ongoing Communication and Information Sharing to Achieve Operational Objectives within Own Area of Operations:
2.1. Coordinate with relevant departments regarding asset movements within designated zone (including new acquisitions, transfers, and disposals). 2.2. Track all capital expenditure requests from users until Purchase Orders are placed with suppliers. 2.3. Conduct meetings with cost center managers within the zone as necessary to facilitate site visits for auditing purposes. 2.4. Arrange meetings with relevant departments as needed to address queries (including procurement of new assets, scrapping, and disposal) promptly. 2.5. Maintain positive customer relationships through continuous two-way communication to address discrepancies, disputes, and queries.
Desired Experience & Qualifications:
Education:
- High School Diploma (Grade 12)
- Certificate or Diploma in Office Administration.
Experience and Knowledge Requirements:
- 3 years of experience in general office administration.
- Proficiency in Microsoft Office.
- Working knowledge of SAP.
- Valid Driver’s License (Code B).
Other Skills and Knowledge:
- Computer literacy.
- Understanding of relevant legislation and company procedures.
