Reference: 42533311
Road Accident Fund
Duties & Responsibilities
Purpose of the Job: Reporting to the Senior Manager: Corporate Social Responsibility, the successful candidate will provide comprehensive administrative, operational, and technical support to the Corporate Social Responsibility department.
Desired Experience & Qualification
Key Performance Areas
Compliance Administration
- Administer applicable standards, processes, and procedures.
- Maintain version control on documentation related to departmental business activities.
- Ensure adherence to policies and process standards.
- Stay updated on internal standards and business goals to maintain sound internal control.
Office Coordination
- Maintain strict confidentiality in all office matters.
- Handle and respond to all office requests within set timelines.
- Ensure availability of stationery within the department.
- Compile and distribute relevant statistics and reports as required.
- Coordinate operational office activities to ensure efficiency and compliance with departmental functions.
Meeting Support
- Assist in setting up CSR Committee meetings.
- Take and distribute minutes according to governance standards and SOP.
- Maintain follow-up plans on meeting resolutions and outstanding matters.
- Confirm meetings and manage team diaries.
- Schedule appointments with internal and external stakeholders as needed.
Financial and Procurement Processes Administration
- Compile and follow up on award and acknowledgment letters from NGOs.
- Maintain the department’s stock register.
- Ensure timely creation of vendors by SCM and payments to NGOs by Finance.
- Provide administrative support for all departmental CSR activities.
Document Control
- Keep the filing system up-to-date and functional.
- Manage the retrieval of information as requested.
- Ensure confidentiality of all documents and proper distribution.
- Acknowledge receipt of documents, apply file number allocation, record data in the computer system, and file appropriately.
- Update and maintain the department’s asset register and inventory.
- Maintain records of all files, correspondences, and registers.
Qualifications and Experience
- National Diploma in Office Administration, Business Management, or a related field.
- At least 2 years of experience in an administrative or similar role.
Technical and Behavioral Competencies Required
- Planning, organizing, and coordinating skills.
- Personal mastery.
- Judgment and decision-making.
- Ethics and values.
- Client service orientation.
- Proficiency in MS Word, Excel, and PowerPoint.
- Excellent planning and organizational skills.
- Strong administrative skills.
- Ability to access required information.
- Writing skills.
- Basic understanding of CSR processes.
- Basic financial acumen.
Note: “RAF offers Total Employment Cost packages with no additional contributions from the Employer. Successful candidates are required to structure their packages to suit their needs.”
