Administrator at RAF

Reference: 42533311

Road Accident Fund

Duties & Responsibilities

Purpose of the Job: Reporting to the Senior Manager: Corporate Social Responsibility, the successful candidate will provide comprehensive administrative, operational, and technical support to the Corporate Social Responsibility department.

Desired Experience & Qualification

Key Performance Areas

Compliance Administration

  • Administer applicable standards, processes, and procedures.
  • Maintain version control on documentation related to departmental business activities.
  • Ensure adherence to policies and process standards.
  • Stay updated on internal standards and business goals to maintain sound internal control.

Office Coordination

  • Maintain strict confidentiality in all office matters.
  • Handle and respond to all office requests within set timelines.
  • Ensure availability of stationery within the department.
  • Compile and distribute relevant statistics and reports as required.
  • Coordinate operational office activities to ensure efficiency and compliance with departmental functions.

Meeting Support

  • Assist in setting up CSR Committee meetings.
  • Take and distribute minutes according to governance standards and SOP.
  • Maintain follow-up plans on meeting resolutions and outstanding matters.
  • Confirm meetings and manage team diaries.
  • Schedule appointments with internal and external stakeholders as needed.

Financial and Procurement Processes Administration

  • Compile and follow up on award and acknowledgment letters from NGOs.
  • Maintain the department’s stock register.
  • Ensure timely creation of vendors by SCM and payments to NGOs by Finance.
  • Provide administrative support for all departmental CSR activities.

Document Control

  • Keep the filing system up-to-date and functional.
  • Manage the retrieval of information as requested.
  • Ensure confidentiality of all documents and proper distribution.
  • Acknowledge receipt of documents, apply file number allocation, record data in the computer system, and file appropriately.
  • Update and maintain the department’s asset register and inventory.
  • Maintain records of all files, correspondences, and registers.

Qualifications and Experience

  • National Diploma in Office Administration, Business Management, or a related field.
  • At least 2 years of experience in an administrative or similar role.

Technical and Behavioral Competencies Required

  • Planning, organizing, and coordinating skills.
  • Personal mastery.
  • Judgment and decision-making.
  • Ethics and values.
  • Client service orientation.
  • Proficiency in MS Word, Excel, and PowerPoint.
  • Excellent planning and organizational skills.
  • Strong administrative skills.
  • Ability to access required information.
  • Writing skills.
  • Basic understanding of CSR processes.
  • Basic financial acumen.

Note: “RAF offers Total Employment Cost packages with no additional contributions from the Employer. Successful candidates are required to structure their packages to suit their needs.”

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