Job Description:
A leading electronics company and pioneer in the mining sector in Southern Africa seeks an experienced Administrator.
The ideal candidate should possess robust administrative abilities and proficiency in both Pastel and MS Excel, coupled with a quick learning aptitude. Strong written and verbal communication skills are essential, along with adeptness in email management and multitasking.
The candidate must exhibit proactive work ethic, capable of thriving both independently and within a team dynamic, particularly in a high-paced office setting. They should excel under pressure and possess comprehensive knowledge of order processing, invoicing procedures specific to the mining industry, and courier operations.
Responsibilities:
- Handling customer inquiries
- Generating customer quotations
- Managing switchboard operations
- Overseeing invoicing and coordinating courier services for mine deliveries and collections
- Managing end-to-end processing of purchase orders for new and repair items
- Facilitating import and export operations
- Conducting comprehensive stock control
- Following up on outstanding orders and proof of deliveries (PODs)
- Undertaking miscellaneous administrative duties as needed
- Ensuring efficient execution of key tasks and responsibilities in accordance with established procedures
- Establishing and maintaining a systematic approach to organizing company documents and daily administrative tasks
Requirements:
- 3 to 5 years of experience in administrative roles
- Excellent written and verbal communication abilities
- Strong problem-solving skills
- Proficiency in Pastel for invoicing
- Intermediate proficiency in Excel
- Demonstrated ability to multitask and prioritize effectively
- Positive attitude and willingness to take on challenges
- Deadline-oriented with a commitment to honesty, discretion, and trustworthiness
- Professional demeanor and adherence to strong ethical principles
- Capacity to multitask while maintaining self-motivation and positivity
- Dedication to working efficiently and accurately
