Introduction:
The accountant’s primary responsibility is to uphold and update financial information and records stored within the accounting system. Additionally, they ensure the accuracy of processed data within the system, maintaining compliance with relevant accounting policies and procedures. The accountant also aids in financial planning, budget tracking, compiling management reports, statutory returns (such as VAT and tax returns), and financial statements.
Moreover, the accountant is tasked with liaising with internal and external stakeholders concerning assigned financial information and records, including meeting annual audit requirements.
Duties & Responsibilities Financial and Accounting:
- Execute daily journal entries to rectify allocations within accounting records in adherence to accounting policies and procedures.
- Prepare reconciliations of assets and liabilities, as well as intercompany transactions, to verify accuracy within the accounting system.
- Handle the preparation and inputting of intercompany transactions, ensuring daily reconciliation of intercompany balances and correct ledger/contract assignment within relevant entities.
- Address and resolve transaction processing issues impacting accounting records directly.
- Collaborate with the Group Financial Manager and Financial Manager: Operations to resolve accounting queries.
- Generate monthly managed accounts for designated companies/projects, adhering to appropriate accounting policies and procedures.
- Review financial records of designated companies to ensure accuracy and compliance with accounting policies and procedures.
- Produce monthly cash flow forecasts/payment summaries for all suppliers.
- Verify correct capture of payments on relevant banking platforms and ensure adequate funding of bank accounts.
- Maintain and update monthly cash flow forecasts/payment summaries, communicating requested reports to relevant managers.
- Enforce finance policy compliance and ensure quality of work by self-reviewing transactions processed by the accountant.
- Notify relevant managers of any issues affecting companies and transactions.
- Prepare Work in Progress schedules for designated companies/projects, ensuring accuracy and up-to-date reflection of all transactions for contracts.
Financial Planning and Budgeting:
- Aid in tracking budgets and quarterly forecasts.
- Manage budgeting and forecasting deadlines.
- Analyze budget versus actual results, identify variances, and report findings to management for action.
Interim and Year-end Reporting:
- Prepare detailed disclosure schedules.
- Conduct reconciliations of critical account balances and compile and consolidate information.
- Ensure accuracy and completeness of reconciliations.
- Offer recommendations for enhancing reports and reconciliations.
- Implement changes in reports and reconciliations.
- Compile summary and supporting documents for inclusion in reports and reconciliations.
- Assist in preparing annual financial statements of subsidiaries.
- Support auditors with queries during year-end audits.
Management Reports:
- Assist in preparing monthly, quarterly, and annual management reports.
- Gather inputs and commentary on performance and variances against budget or forecast.
- Review accuracy and completeness of produced management reports.
Ad Hoc:
- Enhance financial reporting and management systems as needed.
- Implement changes to financial accounting standards within the organization.
- Assist with ad hoc projects.
Critical Factors: Financial and Accounting:
- Ensure compliance with Calgro’s accounting policies and procedures.
- Maintain accuracy of recorded transactions for assigned subsidiaries/projects.
- Keep all financial information current.
- Generate monthly, quarterly, and annual management reports.
- Adhere to set reporting deadlines and submit required reports to internal and external stakeholders.
- Ensure accuracy of management accounts and statutory submissions.
- Properly store all accounting documents for review upon request.
- Ensure only authorized payments are processed on relevant banking platforms.
- Maintain accurate records of payment-related documents.
- Collaborate with auditors and provide requested documents or reconciliations as necessary.
Desired Experience & Qualifications:
- Bachelor’s Degree in Commerce, CIMA, or similar tertiary qualification (with a focus on Accounts or Financial Management).
- 3-5 years of experience in an accounting role.
- Proficiency in computer usage, particularly in Excel.
Interested? Attributes:
- Understanding of accounting principles.
- Initiative to improve procedures and reporting.
- Teamwork and collaboration skills within finance and other departments.
- Willingness to learn and assist as needed.
- Prioritization skills.
- Attention to detail.
- Problem-solving ability.
- Organization, trustworthiness, and ability to work under pressure.
- Deadline-oriented.
- Proactive and adaptable.
- Effective communication with managers across departments.
- Follow-through on issue resolution in a timely manner.
- Commitment to maintaining or improving technical knowledge as required.
