Job Description
This summary outlines the responsibilities of the role to help you determine if you are a good fit.
We are seeking a responsible Administrative Clerk to handle various administrative and clerical tasks. The role involves supporting our managers and employees, assisting with daily office needs, and managing the company’s general administrative activities.
Key Responsibilities:
- Compose and send emails.
- Develop and maintain a filing system.
- Manage expense reports.
- Assist senior managers with their requests.
- Send weekly financial reports.
- Verify and update inventory records.
- Communicate order issues to suppliers.
- File paperwork for received goods daily.
- Monitor updates on the computer, adhere to guidelines, and use templates.
- Handle returns and claims.
- Ensure claims are sent to suppliers.
- Process and organize credit paperwork.
- Ensure all paperwork for received goods is completed before leaving.
- Collaborate with the receiving team to resolve credit issues and answer finance questions.
- Resolve issues with related parties.
- Send invoices to stores as needed.
- Answer phone calls and direct them appropriately.
- Maintain a friendly, punctual, and professional demeanor.
- Work well both independently and in a team.
- Solve problems and work at various levels.
- Perform office tasks efficiently and use computers proficiently.
- Learn quickly and adapt to changes.
- Communicate effectively.
- Stay organized even when busy.
Preferences: Meeting these preferences is a plus, but not mandatory for consideration.
Application Process: To apply for this job, you will need to complete the following steps:
Assessments Required:
- Potential Work Performance Assessment Battery
Questions Required:
- Are you available to work overtime occasionally?
- Rate your MS PowerPoint skills on a scale of 1 to 10 (1 = very poor, 10 = excellent).
- Rate your MS Word skills on a scale of 1 to 10 (1 = very poor, 10 = excellent).
- Rate your MS Excel skills on a scale of 1 to 10 (1 = very poor, 10 = excellent).
- Do you live within commuting distance from the job?
- Have you passed Matric? (You will need to bring your Matric Certificate if selected for an interview.)
- What motivates you, even in difficult circumstances?
- How do you handle working under pressure?
- List three of your strengths and three of your weaknesses.
- How would you handle rude, unhappy, or difficult customers?
- How is your previous experience relevant to this role?
- Are you willing to work 6 shifts per week, including Sundays and public holidays, across trading and non-trading hours?
