Empowering Africa’s Future, One Story at a Time
With over a century of rich history, we are proudly positioned as a local bank with regional and international expertise. A career with us offers the chance to be part of an exciting journey, helping to shape our future and destiny as a truly African group.
Job Summary
Provide secretarial, general office, and administrative support to manager(s) or team(s) by following predefined objectives and standard operating procedures (SOPs).
Job Description
- Diary Management: Efficiently manage the manager’s calendar using Outlook, scheduling meetings at their request or accepting invitations where their presence is needed.
- Meeting Coordination: Track responses to meeting invitations, resolve scheduling issues where possible, and escalate concerns when necessary. Reschedule meetings as needed and print relevant documents for the manager.
- Travel Arrangements: Book domestic and international travel in accordance with the company’s travel approval process.
- Minutes & Reports: Attend meetings, take minutes, and ensure they are typed, approved, and distributed promptly.
- Team Onboarding: Create socialisation schedules for new direct reports, book meetings with key stakeholders, and ensure inclusion in formal orientation sessions.
- Event Coordination: Arrange venues and catering for team events, ensuring approval of all orders.
- Teleconferences: Secure and distribute dial-in details for teleconferences.
- Email Screening: Screen the manager’s emails, redirect queries to relevant team members, and follow up on feedback where necessary.
- Filing & Document Management: Set up an online filing system to help the manager prioritize work and file completed tasks in the appropriate folders.
- Call & Visitor Management: Serve as the first point of contact by professionally handling calls and directing visitors.
- Document Preparation: Assist with the preparation of Word, Excel, and PowerPoint documents.
- General Office Administration: Manage office supplies, ensure printers are stocked, and maintain a secure filing system for printed documents.
- Policy Compliance: Enforce company policies for travel, expense claims, and mobile phone usage.
- Vendor Relations: Request quotes, generate purchase orders, verify invoices, and follow up on vendor payments.
- Cost Centre Management: Monitor department costs, investigate discrepancies, and ensure corporate credit card reconciliations are submitted monthly.
- Budget Monitoring: Review monthly cost centre reports and ensure decisions align with the allocated budget.
Key Competencies:
- Decisive and action-oriented
- Eager to learn and conduct research
- Entrepreneurial and commercially minded
- Strong networking and relationship-building skills
- Adaptable to change
- Skilled in persuasion and influence
- Creative and innovative
Qualifications and Experience:
- Education: NQF Level 4 (Grade 12); Personal Assistant/Secretarial Diploma preferred.
- Experience: 1-2 years in an administrative role, ideally with secretarial responsibilities.
- Skills: Advanced MS Office proficiency, attention to detail, and the ability to work independently and under pressure.
Absa Bank Limited is committed to diversity and inclusion, and complies with the Employment Equity Act. Preference will be given to candidates from designated groups to promote a balanced workforce. Absa reserves the right to make no appointment for this position.
