Personal Assistant
Location: Midrand, Vodacom Campus
Country: South Africa
Date Posted: 26 March 2025
Employment Type: Full-time, Permanent
About Vodacom
At Vodacom, we are dedicated to building a connected, inclusive, and sustainable future. As a dynamic global community, we combine human ingenuity with technology to drive innovation, empower businesses, and strengthen communities. Our commitment to customer satisfaction, collaboration, and continuous learning defines our culture.
We take pride in being recognised as the No.1 Top Employer in South Africa, certified by the Top Employer Institute 2025.
Role Purpose
This role provides business administration and project support within the Office of the Chief Officer: Legal, Risk & Compliance (Chief Officer LRC) while serving as the primary point of contact for the office.
Key Responsibilities
1. Administrative Support
- Manage and prioritize emails in real-time.
- Handle telephone screening and message management for the Chief Officer LRC.
- Welcome and coordinate guest visits.
- Organize and manage the Chief Officer LRC’s calendar, including meetings, appointments, and conferences.
- Proofread, edit, and prepare documents for signature.
- Ensure the Chief Officer LRC is well-prepared for meetings.
- Maintain office management systems, including data storage and filing.
- Provide administrative support during meetings, including accurate minute-taking.
- Compile and consolidate documents for board agenda items, audit committees, and other submissions.
- Coordinate reports requiring input from multiple departments for executive presentation.
2. Budget and Expense Management
- Assist in managing OPEX and CAPEX budgets for the Chief Officer LRC’s cost center.
- Ensure all expenditure documentation complies with company policies and procedures.
- Collect, process, and reconcile tax invoices and receipts for payments.
- Process reconciliations, expense reports, and budget transfers within specified timeframes.
3. Travel Management
- Organize and coordinate local and international travel arrangements.
- Prepare travel itineraries for the Chief Officer LRC.
- Manage all travel logistics, including visa applications, accommodation, flights, meetings, transport, and Forex arrangements.
4. Event Management
- Oversee event planning for all functions hosted by the Chief Officer LRC’s office.
- Handle logistical arrangements for events, conferences, team-building activities, workshops, and seminars.
- Manage venue bookings, speaker confirmations, attendee coordination, agenda preparation, and presentation development.
- Source promotional items and branded gifts as required.
Qualifications & Experience
Education:
- Matric (Grade 12)
- Secretarial Certificate/Diploma (essential)
- Legal certification (advantageous)
Experience:
- 3–5 years of secretarial experience, including:
- At least 1 year supporting a Chief Officer or equivalent in a listed company.
- At least 1 year in a related business unit environment.
- Project management experience.
- Legal PA support experience (advantageous).
Skills & Knowledge
Technical Skills:
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Project) and internet-based tools.
- Knowledge of office management practices.
- Experience in financial administration.
- Familiarity with SAP EVO (advantageous).
- Understanding of project management and coordination.
- Knowledge of IT/Telecommunications (advantageous).
Key Competencies:
- Strong administrative and organizational skills.
- Excellent verbal and written communication.
- High attention to detail.
- Ability to maintain confidentiality at all times.
- Ability to manage multiple tasks and work under pressure.
- Self-motivated, proactive, and results-driven.
- Forward-thinking with strong problem-solving abilities.
What We Offer
- Competitive salary and incentive programs.
- Retirement funds, risk benefits, and medical aid packages.
- Mobile and data benefits, fiber discounts, and exclusive staff discounts from partner companies.
Application Details
- Closing Date: 9 April 2025
- Location: Midrand, Vodacom Campus
Employment Equity Consideration:
Vodacom is committed to diversity and inclusion, with preference given to candidates in line with our Employment Equity Plan. We encourage applications from individuals with disabilities.
Why Join Vodacom?
At Vodacom, we attract, develop, and retain top talent by fostering a flexible, inclusive, and innovative work environment. We value diversity and celebrate individual differences, ensuring our employees feel valued, inspired, and empowered. Join us and be part of a global organization that prioritizes excellence, inclusion, and impact.
