Job Opportunity: Office and Operations Administrator
Location: Louis Trichardt
THINK is a non-profit organisation dedicated to improving health and well-being for vulnerable communities both locally and globally. We focus on three key areas: research, health systems strengthening, and capacity building, with a mission to tackle a range of critical health challenges, including infectious diseases, mental health, gender disparities, and building resilient healthcare systems to withstand pandemics and climate change. Through partnerships with local communities, governments, and international funders, we are making a meaningful impact globally and locally.
We are looking for a meticulous and dynamic Office and Operations Administrator to join our team and ensure smooth and efficient office operations. If you thrive on organisation and have a passion for keeping things running seamlessly, we encourage you to apply!
Key Responsibilities:
- Provide essential administrative support, including minute-taking and coordinating travel arrangements.
- Manage office supplies, ensuring inventory is stocked and maintained.
- Handle procurement, filing, and maintain both digital and physical filing systems.
- Ensure the quality of documents before submission to management.
- Support management with administrative tasks and communication on project initiatives.
- Schedule, coordinate, and document meetings efficiently.
- Address stakeholder queries and maintain strong relationships.
- Answer incoming calls and direct them to appropriate team members.
- Organise and plan company events.
- Oversee the maintenance and operation of company vehicles.
- Collaborate with senior operations on building and equipment maintenance for a clean and safe work environment.
- Coordinate maintenance activities with facility vendors.
- Work closely with IT to resolve equipment issues and ensure technology runs smoothly.
- Monitor asset security and usage.
- Ensure office compliance with safety regulations and protocols.
- Manage archiving and legal storage in collaboration with the Operations Team.
- Participate in capacity-building training sessions.
- Adhere to THINK’s policies and uphold the organisation’s values and ethos.
Requirements:
- A Certificate or Diploma in a relevant field is required.
- A Bachelor’s degree in Business Administration or a related field is preferred.
- Minimum of 2 years’ experience in office administration or operations.
- A valid driver’s license.
- Prior experience in an NGO setting is an advantage.
- Proficient in Microsoft Office Suite.
- Excellent organisational skills and the ability to multitask.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision.
- Strong team collaboration skills.
- Familiarity with office management systems and procedures.
Benefits:
- Be part of a values-driven organisation committed to care, impact, and innovation.
- Enjoy a 37-hour work week for better work-life balance.
- Competitive salary package with opportunities for growth.
- Life, disability, and funeral insurance to protect you and your family.
- Access to the Employee Assistance Program (EAP) for support services like legal and counselling.
- Medical aid contribution to prioritise your health.
Please Note:
- Applications are invited from qualified candidates for immediate appointment.
- THINK may close vacancies within 5 working days of posting.
- Only shortlisted candidates will be contacted.
- Background checks will be conducted for shortlisted candidates.
- If not contacted within 4 weeks of the closing date, please consider your application unsuccessful.
- THINK reserves the right to accept late applications or extend the closing date in special circumstances.
- Internal applicants will be given preference.
- All personal information will be processed lawfully in accordance with the Protection of Personal Information Act (POPIA).
- No relocation assistance is available for this role.
