Job Description
The primary role is to ensure the efficient use of office space, maintain a safe, clean, and professional environment, and minimize disruptions to branch operations.
Required Minimum Education/Training:
- Minimum Grade 12
- Secretarial Diploma
- Certification as an Occupational Health & Safety Representative is advantageous
Required Minimum Work Experience:
- 3 years of supervisory experience
Key Performance Areas:
- Act as the front desk receptionist, welcoming and assisting walk-in and phone-in customers with high-quality service.
- Perform general administrative duties and support the admin department as needed.
- Plan and manage events, ensuring smooth execution and client satisfaction.
- Implement and oversee occupational health and safety protocols, ensuring adherence to the Health and Safety Act.
- Oversee facilities maintenance, including hygiene services, pest control, and coordination with subcontractors.
Technical Knowledge/Competencies:
- Strong management and leadership skills
- Excellent interpersonal and communication abilities
- Advanced coordination skills, with the ability to plan, organize, and prioritize tasks effectively
- Proficiency in SAP is essential
- Knowledge of Occupational Health & Safety is an advantage
- Strong administrative skills, with proficiency in Microsoft Office and SAP
- Fluent in written and spoken English for daily interactions with clients, visitors, and colleagues
- Ability to communicate in Afrikaans is an advantage
- Professional telephone etiquette and the ability to handle queries with professionalism
Behavioural Competencies:
- Excellent communication and people skills, proficient in English (oral and written)
- Professional handling of queries
- Strong organizational skills, with the ability to plan, prioritize, and coordinate effectively
- Team player, deadline-driven, with a keen attention to detail and multitasking ability
- Committed to quality work
- Health, safety, and security awareness
- Strong analytical and time management skills
- Punctual, professional, and presentable at all times
- Proactive, confident, and able to work independently
- Polite, adaptable, and able to gain cooperation to achieve work objectives
Closing Date: 08 October 2024
Please note that only shortlisted candidates will be contacted. If you haven’t heard from us within 30 days of the closing date, please consider your application unsuccessful. Thank you for your interest.
The filling of these positions will be in line with AFGRI’s Employment Equity Policy.
Applicants are informed that for employment consideration, personal information must be processed.
The Protection of Personal Information Act (POPIA), Act 4 of 2013, mandates that personal information must be collected, stored, and used in a lawful and transparent manner.
For more details on how we process your personal information, please refer to the HR Processing Notice on the AFGRI Group website at https://www.agh.co.za/. We kindly request that you download and read the notice.
