Job Opportunity: Purchasing Officer
Job ID: 452847
Salary: R342,696 per annum (Basic)
Purpose of the Role:
The Purchasing Officer is responsible for ensuring cost-effective procurement of goods and services for Johannesburg Water in accordance with the Supply Chain Policy and Standard Operating Procedures.
Key Responsibilities:
- Ensure compliance with the Procurement Policy, PPPFA, MFMA, and other relevant regulations.
- Review repeat purchases to determine the need for framework contracts and advise the Purchasing Supervisor – Direct Purchases.
- Utilize contract circulars for the procurement of goods and services under existing contracts.
- Notify end-users of upcoming contract expirations.
- Review electronic requisitions and supporting documents on SAP workflow, verifying details such as quotation validity, deviation codes, pricing, and delivery dates.
- Ensure adherence to Supply Chain Management prescripts.
- Process and release purchase requisitions in a timely manner.
- Handle requests for quotations from user departments.
- Select appropriate suppliers from the Johannesburg Water and Central Supplier Databases for purchases under R30,000 (VAT inclusive).
- Advertise RFQs exceeding R30,000 (VAT inclusive) on the Johannesburg Water website, e-Tender portal, and noticeboards.
- Evaluate and adjudicate quotations in collaboration with end-users.
- Maintain the quotation register.
- Coordinate with the Accreditation and Supplier Development (ASD) section for new supplier registration upon quote approval.
- Ensure detailed motivations for deviations are provided and approved by user management.
- Generate purchase orders for non-contract items as per the RFQ process.
- Submit purchase orders for approval in line with delegated authority.
- Ensure compliance with PPPFA regulations.
- Report non-performing suppliers to the ASD section and the Supervisor – Direct Purchases.
- Distribute purchase orders promptly to suppliers, user departments, and Finance.
- Monitor purchase order delivery dates and follow up with suppliers.
- Participate in meetings with suppliers to foster strong customer-supplier relationships and ensure compliance with Johannesburg Water’s requirements.
- Maintain excellent customer service for internal and external stakeholders.
- Prepare and submit weekly, monthly, quarterly, and ad hoc reports to the Purchasing Supervisor – Direct Purchases.
- Ensure proper documentation filing in accordance with the company’s record management policy.
Job Requirements:
Minimum Qualifications & Experience:
- Diploma in Supply Chain Management, Logistics, or Finance (NQF Level 6).
- At least 2 years of procurement experience, including 1 year in a buying environment.
- Experience with SAP MM and Inventory Management Procedures.
- Familiarity with Supply Chain Regulations.
- Proficiency in Microsoft Office.
Application Process:
Submit your CV and qualifications to Jw.purchaseofficer@jwater.co.za. Ensure you include the job title and reference number in the subject line.
Closing Date: 04 April 2025, 11:05 PM
