Job Opportunity: Property Administrator – Retail
📍 Location: The Constantia Village, Cape Town (Southern Suburbs)
Job Overview
Elite Business Service is looking for a Property Administrator to provide essential administrative support to the Centre Manager in managing a retail property portfolio. This role involves handling lease administration, debtor management, and building maintenance administration, ensuring accurate record-keeping of contracts and invoices.
Reporting Structure
- Reports to: Centre Manager
- Direct Reports: None
- Budget Responsibility: None
Key Responsibilities
- Draft and send lease agreements and tenant criteria documents.
- Follow up on outstanding lease agreements and FICA documentation.
- Handle lease agreements for renewals, new lets, cessions, cancellations, addendums, and parking agreements.
- Coordinate with tenants, Portfolio Managers, Leasing Managers, Credit Controllers, and agents regarding lease agreements.
- Ensure correct system loading of agreements and debit orders.
- Maintain and update tenant files and lease audit records.
- Generate reports on new lets, renewals, and outstanding leases.
- Assist the Portfolio Manager and Strategic Business Unit (SBU) as needed.
- Notify meter readers of tenant changes.
- Assist with monthly report compilation and budget processes.
- Support with deposit refunds and bank guarantee returns.
- Process annual insurance rate adjustments on MRI software.
- Conduct take-back inspections and notify relevant managers.
- Address tenant queries related to maintenance, utilities, and accounts.
- Generate weekly and monthly reports on lease statuses and vacancies.
Qualifications & Experience
- 2-3 years of experience in administration, documentation, or secretarial roles.
- Knowledge of leasing processes and documentation is advantageous.
- Post-matric qualification in Property Management or a relevant diploma/degree is required.
Skills & Competencies
- Computer literacy and ability to generate reports.
- Strong written and verbal communication skills.
- Time management and multitasking abilities.
- Problem-solving and administrative skills.
- High attention to detail and accuracy in data entry.
- Ability to work under pressure and meet deadlines.
- Client-focused with excellent interpersonal skills.
- Proactive and self-motivated with a flexible approach.
Employment Details
- Job Level: Skilled
- Job Type: Permanent
- Salary: Market-related
- Employment Equity (EE): Yes
How to Apply
🚀 Join our team and be a key player in managing a dynamic retail property portfolio!
