Location: Johannesburg, Gauteng
Position: Document Controller
Company: GIBB Mining (A subsidiary of the GIBB Group)
About GIBB Mining:
GIBB Mining is a multi-disciplinary engineering design and project management firm that delivers innovative and sustainable techno-economic solutions across the mining project lifecycle—from concept through commissioning to final handover. We foster a dynamic and supportive environment where professionals can thrive and grow.
We are currently seeking a skilled Document Controller to join our team. If you meet the criteria below, we encourage you to apply.
Role Purpose:
The Document Controller will be responsible for managing the flow of documentation across the organization—ensuring all records are correctly filed, tracked, updated, and distributed in line with company standards. The role also involves providing comprehensive administrative and office support to project leaders and technical teams, while ensuring alignment with GIBB Mining’s Quality Management System (QMS).
Key Responsibilities:
- Maintain updated records of technical documents including drawings, specifications, contracts, and correspondence.
- Ensure all documentation is stored according to internal control procedures.
- Oversee the review and approval process to confirm proper authorization before release.
- Distribute documents to relevant stakeholders efficiently and on time.
- Track and manage document revisions, ensuring only the latest versions are in circulation.
- Administer the document retention and disposal process in compliance with legal and company guidelines.
- Conduct routine audits of document control processes to ensure compliance.
- Provide administrative support to project teams and other departments as needed.
- Guarantee documentation meets project and contractual requirements.
- Maintain confidentiality and safeguard sensitive information.
Qualifications & Experience:
- Minimum: Matric (with certificate and final results)
- Preferred: Qualification in Document Control or a related field (with certificate and academic transcripts)
- 4 to 9 years of experience in Document Control
- Experience in the Built Environment is essential
Candidate Profile:
Core Competencies:
- Excellent organizational and communication skills
- High attention to detail and ability to manage pressure
- Able to work independently with minimal supervision
- Proficient in document management systems and industry-specific documentation standards
- Leadership skills to guide and support junior staff
- Strong MS Office proficiency
Assessment Note:
All responsibilities and qualifications will be evaluated during the interview process and verified through references from your current and two most recent direct supervisors.
