Administrator at Omnia

Job Overview

The role involves providing precise administrative support to the business, ensuring compliance with regulatory requirements, and timely, accurate transactional processing across various systems.

Qualifications

  • Grade 12

Experience

  • 3 years of relevant experience in general administration
  • 2 years of experience in AX administration

Advantageous Experience

  • 1 year of experience with Isometrics
  • 1 year of SHERQ administration

Key Duties

Stock Movement and Transaction Processing

  • Capture stock movements in real-time with accuracy.
  • Process transactions promptly and accurately using AX/QAD or other systems.
  • Expedite and distribute orders.
  • Generate and print delivery notes before dispatching consignments.
  • Assist stock controller with variance fault finding.

Procurement and Compliance

  • Request quotes when necessary.
  • Process requisitions and purchase orders on relevant systems.
  • Handle logistics purchase agreements and load information.
  • Follow up on product deliveries.
  • Generate and expedite purchase orders for PPE, consumables, packaging materials, seals, stationery, and ad hoc repairs and maintenance for fleet and facilities.

Information Management

  • Reconcile and process overtime and payroll information on relevant systems.
  • Update asset records, including fleet and asset register.
  • Reconcile site petty cash records and create summary reports.
  • Coordinate transport permit applications.
  • Maintain accurate filing and document control through e-filing on SharePoint or physical filing as required.
  • Reconcile and file customer signed delivery notes.

Training and SHERQ Compliance

  • Schedule necessary training, including medicals and inductions.
  • Keep training records up-to-date and assist during audits.
  • Record incident and resource utilization information on the SHERQ system.
  • Prepare and submit monthly SHERQ summary reports to the Safety Officer.
  • Maintain contractor packs and on-site safety files according to Occupational Health and Safety Policy.

Job Competencies

  • Proficiency in MS Office (Word, Excel, Outlook).
  • Mature, task-driven, and self-motivated individual.
  • Ability to meet strict daily processing and administrative targets.
  • Strong organizational, administrative, planning, and coordinating skills.
  • Good verbal and written communication skills.

Impact and Key Relationships

  • Ensures administrative efficiency, safe and up-to-date record-keeping, reliable real-time data, and customer satisfaction (internal and external).
  • Maintains regulatory compliance.
  • Interacts with senior management, management, country managers, customers, support teams, operations, and other relevant stakeholders.

Leave a Reply

Your email address will not be published. Required fields are marked *