Administrative Assistant
📍 Location: Randfontein
💰 Salary: R15 000 CTC
Job Overview
We are looking for a detail-oriented Administrative Assistant to provide essential support to management and the OEM department. This role involves a combination of administrative duties and executive support, ensuring the efficient operation of department activities and management functions.
Key Responsibilities
Administrative Support:
- Assist the Project Administrator with workshop overtime and PRP entries.
- Maintain files and records for administrative activities.
- Provide regular updates as required.
- Prepare reports, presentations, and documents with accuracy and professionalism.
- Coordinate travel arrangements, accommodations, and Visa/Passport applications for management.
- Draft and edit correspondence, emails, memos, and reports.
Project & Procurement Assistance:
- Organize project logistics and prepare materials for site operations.
- Maintain OEM project files on the server for easy accessibility.
- Capture credit card expenses into Intact.
- Arrange accommodation and meals for site employees.
- Perform general administrative tasks such as filing, scanning, copying, and data entry.
- Assist in supplier onboarding, ensuring all required documentation is processed.
- Ensure compliance with company policies and procurement regulations.
- Work closely with receiving departments to confirm orders and resolve discrepancies.
- Track and monitor purchase orders and deliveries to ensure timely receipt of goods.
- Handle purchase order requests, amendments, and cancellations.
Additional Duties:
- Assist with MySHEQ System data capturing as needed.
- Support the Workshop Manager with data entry and administrative tasks.
- Perform other business-related duties as required.
Requirements & Qualifications
✔ Office Administration qualification
✔ 0-2 years of relevant experience
✔ Strong organizational and multitasking skills
✔ Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
✔ Excellent communication and problem-solving abilities
This job description is not exhaustive—you may be required to take on additional tasks as needed.
⏳ Interested? Apply today!
