Job Opportunity: Admin Officer at Mintek
Mintek is offering an exciting career opportunity for an Admin Officer to manage administrative functions for the Executive and the Board. Qualified and experienced candidates are encouraged to apply.
Key Responsibilities
Administration
- Assist in organizing board and committee meetings, including scheduling, sending notices, and preparing agendas.
- Take minutes during meetings and ensure accurate record-keeping.
- Distribute meeting materials and ensure board members have the necessary documentation.
- Verify purchase requisitions, service requests, and store items before processing on the IFS system; follow up on procurement progress.
- Handle travel and accommodation arrangements.
- Coordinate with the Finance Division for S&T allowances and advances.
- Obtain quotes and process requisitions for consumables and assets.
- Perform secretarial duties for Executive Managers and the Board of Directors.
- Draft professional reports.
- Plan and manage logistics for board-related events.
- Undertake additional administrative tasks as required.
Compliance
- Handle confidential information with discretion.
- Support the coordination of Board Inductions.
- Maintain an organized filing system.
- Ensure accurate minute-taking and record-keeping.
Asset Management
- Maintain and update asset records, including tracking location changes, transfers, and disposals.
- Keep the asset register updated in Excel.
- Conduct periodic physical asset verifications against recorded data in Excel and IFS systems.
Collaboration
- Build and maintain positive working relationships.
- Support the Board Secretariat in implementing corporate governance best practices.
- Work closely with the Board Secretariat and Executive Management to ensure efficient board meetings.
- Collaborate with internal teams to ensure smooth document management and communication between the board and management.
Qualifications & Experience
- Minimum: National Diploma in Public Administration, Office Management, or a related field.
- Preferred: B. Tech in Public Administration, Office Management, or an equivalent qualification.
- Experience: 3-5 years in an administrative role.
- Technical Skills: Proficiency in Microsoft Office, IFS System, and minute-taking.
Knowledge, Skills & Competencies
- Understanding of Corporate Governance principles.
- Ability to adapt and manage multiple tasks.
- Strong communication skills (written and verbal).
- High level of professionalism and confidentiality.
- Excellent attention to detail.
- Ability to work collaboratively in a team-oriented environment.
If you meet the above criteria, we encourage you to apply for this exciting opportunity!
