Location: Pretoria, Gauteng
Position: Legal Secretary / Administrative Assistant
Key Responsibilities:
- Communicate with clients professionally via telephone
- Conduct online research and request searches from the Trade Marks Office and Companies & Close Corporations Office
- Manage emails, faxes, photocopying, scanning, and general office duties
- Draft and manage routine correspondence
- Compile and format annexures for affidavits and legal summonses
- Download, print, and organize photographs as required
- Type various legal documents, including affidavits, letters of demand, particulars of claim, and court notices
- Assist in preparing, paginating, and indexing court documents for the High Court
- Handle monthly invoicing and related account tasks (e.g. WIP list)
- Open and maintain client files using Patricia
- Generate documents using Worksite
- Maintain and update records in both Patricia and Maestro systems
- Manage diary and scheduling within Patricia
- Open and close client files as needed
- Answer phone calls and relay detailed messages
- Coordinate travel arrangements, including booking flights and accommodation
Required Skills & Attributes:
- Highly organized and detail-oriented
- Excellent command of English (both written and verbal)
- Strong spelling and proofreading skills
- Confident in drafting simple letters and faxes
- Able to work independently, under pressure, and exercise initiative
- Effective prioritization and time management abilities
- Professional telephone etiquette
- Flexible and adaptable to varying workloads
- Strong interpersonal and communication skills
Qualifications:
- Matric or equivalent qualification
- Secretarial Diploma or Certificate (preferably with legal focus)
- Proficiency in computer systems and office applications
